Working from home (WFH) has become the new norm for a lot of us. Whether you’re a seasoned remote worker or a newbie to this setup, sending a sample email for WFH can be quite challenging. You might be unsure of what to say, how to ask your boss for permission, or even how to compose an email that is both professional and concise.

But don’t worry, because I’ve got you covered. In this article, you’ll find a handful of sample emails for WFH that you can use as a reference or even edit as needed. These emails would cater to different scenarios, such as requesting WFH because of sickness, needing to work from home due to unforeseen circumstances, or just wanting to work remotely because it’s more convenient.

By sending a well-written email, you can effectively communicate your intents and preferences to your boss or supervisor. It will save both of you the hassle of having to discuss things in person, especially during these times where physical distancing is of utmost importance.

So, if you’re still wondering how to draft your WFH email, read on to find examples that could help you get started. Trust me, it’s not that hard once you know what to write.

The Best Structure for a Sample Email for Working From Home

Working from home (WFH) has become a popular trend, especially in the last year. This trend is gaining popularity due to the COVID-19 pandemic, and employers are adopting a new way of work to accommodate the situation. Remote working has its benefits, including increased productivity, flexibility, and reduced stress levels. However, it comes with its challenges, and one of them is the lack of physical interaction with colleagues. One way to overcome this is to ensure effective communication through a well-structured email. Below is a guide on the best structure for a sample email for WFH:

Greeting

The first thing to include in your email is a greeting. Make sure to address the recipient by name, avoid vague salutations like “To Whom It May Concern”. If you are sending the email to a group, you can use a general greeting, such as “Dear Team” or “Dear All”.

Background or Purpose of the Email

The next thing to include is the background or purpose of your email. This will give the recipient context and help them understand why you are sending the email. If the email is about a team meeting, you can state the purpose, such as “Agenda for Team Meeting on Monday.” If the email is about a project update, you can state the project’s background and progress.

Body of the Email

The body of the email is where you provide all the information in detail. List all the crucial points you want to discuss and ensure you are clear and concise. You can break down the email into different sections and use bullet points or numbered lists to make it easier to read. Ensure you include any attachments that the recipient may need to reference.

Call-to-Action

A Call-to-Action (CTA) is necessary to ensure the recipient knows what you expect of them. You can request a response, schedule a meeting, or assign a task. Be specific and ensure that the CTA aligns with the background and the body of the email.

Closing

The closing is the final part of the email and should include a polite closing line, such as “Regards.” You can also add a closing line that shows appreciation, such as “Thank you for your time and efforts.” After this, ensure that you include your name and title.

In conclusion, the best structure for a sample email for WFH includes a greeting, background, body, call-to-action, and closing. The structure ensures that the recipient understands the purpose of the email, receives all the necessary information, and knows what you expect of them. It also makes the email easier to read and understand. By using this structure, you can ensure that your WFH communication is efficient and effective.

7 Sample Email Templates for WFH for Different Reasons

Template 1: WFH due to Illness

Dear [Manager’s Name],

I hope this email finds you in good health. Unfortunately, I woke up this morning feeling unwell. I am experiencing symptoms of a flu that is going around and I don’t want to risk spreading infection to my colleagues. In accordance with the policies of the company, I will be working from home for the next few days to give myself time to recover.

I understand that this might cause some inconvenience, and I apologize in advance for any project or meeting that might be affected by my absence from the office. However, I assure you that I am capable of working remotely, and I will keep you updated on my progress to ensure that no project suffers.

Thank you for your understanding and kindness. I look forward to being back in the office soon.

Sincerely,

[Your Name]

Template 2: WFH due to Child Care Issues

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request permission to work from home for the next few days. As you may be aware, my child’s school will be closed for the remainder of the week due to unexpected circumstances beyond our control.

As a result, I will not be able to come into the office during this time. I understand that this might cause some inconvenience, but I assure you that I will be available during normal business hours by email, phone and chat.

I will work on the projects and tasks I have been assigned to and will be able to attend virtual meetings and respond to messages in a timely manner.

Thank you for your understanding at this time. I am very grateful for having an employer that is supportive of working parents. Your flexibility during these difficult times is much appreciated.

Sincerely,

[Your Name]

Template 3: WFH due to Commute Issues

Dear [Manager’s Name],

I hope this email finds you in good health. I am writing to request permission to work from home for the next few days. Due to transportation problems in the area where I live, it would be difficult for me to commute to the office. Under such conditions, it is better for my productivity and efficiency to work from home.

I want to assure you that I am fully equipped to work remotely. I will be able to work on current projects and collaborate with colleagues through video meetings and chat sessions.

I appreciate your understanding during this time, and I assure you that I will complete my work as diligently as if I were in the office. I am grateful for the flexibility of our company in supporting remote work and particularly pleased for having a manager who understands the challenges employees face and is willing to help.

Thank you for your attention on this matter.

Sincerely,

[Your Name]

Template 4: WFH due to Working on a Time-Sensitive Project

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request permission to work from home for the next few days. I am currently working on a time-sensitive project that requires a high level of focus and concentration. Working at home allows me to reduce distracting activities in the office and focus on the work that needs to be complete.

I will ensure availability during business hours by email and phone, I will participate in conference calls and respond promptly to messages as needed.

I assure you that my productivity will not be affected, and I will continue to support my colleagues as needed. I am very thankful for the opportunity to work remotely at such times, and I look forward to delivering a great piece of work.

Thank you for your attention on this matter.

Best regards,

[Your Name]

Template 5: WFH due to Doctor’s Appointment

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request permission to work from home tomorrow afternoon as I have a doctor’s appointment in the afternoon.
I understand the importance of maintaining productivity during business hours, and I will ensure that any urgent requests or project deadlines are completed before I leave the office.

While I will be working from home, I will be fully available by phone and email throughout the afternoon.

Thank you for your understanding during this time. I am looking forward to returning to the office the following day.

Sincerely,

[Your Name]

Template 6: WFH due to Scheduled Personal Appointment

Dear [Manager’s Name],

I hope this email finds you well. I am writing to request permission to work from home tomorrow as I have a personal appointment scheduled in the morning.

I understand that working remotely can cause some pain points, but I will maintain availability throughout the day by phone, email and chat.

I assure you that I will be completing my assignments, deliverables will be completed as scheduled and that the quality of work will be maintained throughout the day.

Thank you for your attention on this and I look forward to seeing you in the office soon.

Kind Regards,

[Your Name]

Template 7: WFH due to Personal reasons

Dear [Manager’s Name],

I hope this email finds you in good health. I am writing to request permission to work from home for the next two days due to some personal reasons that require my immediate attention.

I assure you that I will work at my normal capacity to make sure that my assigned responsibilities and tasks are completed in full.

While I am working remotely, I will remain fully available to colleagues and supervisors by phone, chat, and email. I will attend virtual meetings, respond promptly to all relevant messages and maintain daily communication with relevant stakeholders.

Thank you for understanding the importance of this matter and for your continued support during this time.

Sincerely,

[Your Name]

Productivity Tips for WFH Emails

Due to the current pandemic, work from home (WFH) has become a new normal for many people. WFH emails help team members stay connected and updated. However, writing effective emails can be challenging, especially when working remotely. Here are some productivity tips to help you create effective and actionable WFH emails.

• Keep it concise and to the point: WFH emails should be brief and to the point. Start with a clear subject line that summarizes the email’s content. Keep the email content brief and use bullet points to break up information into bite-sized pieces.
• Set expectations and deadlines: Be clear about the action items and deadlines in your emails. Use actionable language to communicate what needs to be done and when it needs to be completed.
• Use a friendly tone: WFH emails require a bit of personal touch compared to regular work emails. Personalize your message by using friendly and empathetic language. It helps to create connections and improve team morale.
• Use the right tone: Your email’s tone speaks volumes about how you want the recipient to react or respond. Ensure you’re using the right tone; do not sound too authoritative or bossy.

In addition to the tips mentioned above, here are some more strategies to make your WFH emails more effective:

• Be mindful of brevity: WFH emails must be brief and easy to understand. Use short, clear sentences and avoid using jargon or acronyms that may not be familiar to the recipient.
• Make your email accessible: Keep the email visually appealing by using bullet points, subheadings, and adequate white space. This makes it easier for the recipient to skim through it to pick out the critical points.
• Provide clarity: WFH emails should always provide clarity on expectations and goals. Make sure everyone is on the same page on what needs to be done to achieve the desired outcomes.
• Summarize your email: Recap the email’s key points by including a summary at the end. It helps to reinforce the core objectives of the email.

In summary, WFH emails require concise language, clear expectations, friendly tone, and easy-to-read content. By using these productivity tips, you can create effective WFH emails that help keep your team connected and informed.

FAQs for Sample Email for WFH

What is the purpose of this email?

The purpose of this email is to inform your employer that you need to work from home for a certain period. This can be due to various factors such as medical reasons, family emergencies, or other personal reasons.

What should I include in the email?

You should include the reason why you need to work from home, the expected duration, contact details, and your work arrangements, such as the tools or software that you will be using to complete your tasks.

Do I need to provide any proof of my reasons for working from home?

Depending on your organization’s policies, you may need to provide some evidence that supports your reasons for requesting to work remotely. This can include medical certificates, family letters, or any other supporting documents.

How can I ensure that my request is approved?

You can ensure that your request is approved by making sure that your reasoning and communication are clear, specific, and respectful. Be as detailed as possible about your work arrangements, and try to address any concerns that your employer may have upfront.

Can I work from home permanently?

Whether you can work from home permanently depends on your organization’s policies and practices. Some companies offer permanent work from home options, while others only allow it on a temporary basis. It’s best to have a clear understanding of your organization’s policy before making any requests.

How can I stay productive while working from home?

You can stay productive while working from home by setting up a designated workspace, maintaining regular work hours, minimizing distractions, and staying connected with your colleagues and supervisor. Also, make sure that you have all the necessary tools and equipment to complete your work effectively.

Can I take breaks or work flexible hours while working from home?

Depending on your organization’s policies and practices, you may be allowed to take breaks or work flexible hours while working from home. However, it’s best to discuss this with your supervisor to ensure that you’re adhering to company policies and meeting your work responsibilities.

What if I encounter technical issues while working from home?

If you encounter any technical issues while working from home, you should contact your IT support team or supervisor immediately. They can provide you with the necessary guidance and support to resolve any technical problems that may arise.

How can I maintain a work-life balance while working from home?

You can maintain a work-life balance while working from home by setting clear boundaries between your work and personal life, taking breaks, and engaging in activities that promote relaxation and stress management. Also, make sure that you have a schedule, both for work and personal time, to avoid burnout.

Thanks for Tuning In!

Well, folks, I hope this sample email for WFH will come in handy during these trying times. Remember, communication is key when working remotely, so keep those lines of virtual communication open and flowing. If you have any other tips or tricks for working from home, feel free to share them in the comments below. And don’t forget to hit that refresh button for more informative articles and blogs. Until next time, stay safe, stay healthy, and stay productive!