Email Writing Samples for Students: Tips and Examples

Students today are often required to communicate electronically in their academic and professional lives, and one of the most common forms of communication is email. However, proper email etiquette is not something that is necessarily taught in schools. That’s why we have put together a collection of email writing samples for students. These examples can be a valuable tool in helping students learn how to effectively communicate their ideas, thoughts, and questions via email. With these samples, students can learn how to structure their emails appropriately, craft professional language, and use proper grammar and punctuation. Furthermore, students can edit and tailor these email templates to fit their specific needs – whether it’s for a professional email to a professor or a quick message to an acquaintance. So, don’t shy away from the power of effective communication, let our email writing samples for students guide you in mastering this essential skill.

The Best Structure for Email Writing Sample for Students

Writing emails is an important skill for students to learn. Whether you are communicating with teachers, classmates, or potential employers, it is essential to write clear and effective emails. In this article, we will discuss the best structure for email writing sample for students using the Tim Ferris writing style.

The Tim Ferris Writing Style

The Tim Ferris writing style is simple and to the point. It involves breaking down your writing into clear and concise sections. This style is perfect for email writing because it allows you to convey your message quickly and effectively.

The Structure

The structure of your email is essential, as it can impact the tone and clarity of your message. Here is a structure that you can follow:

  • Subject Line
  • Greeting
  • Introduction
  • Main Message
  • Closing
  • Signature

Subject Line

The subject line is the first thing that your recipient will see. It should be clear and concise, and it should summarize the content of your email. Make sure that your subject line is relevant to the purpose of your message, and avoid using generic phrases, such as “hi” or “hello.”


The greeting should be polite and professional. Depending on your relationship with the recipient, you can use “Dear”, “Hello”, or “Hi”. If you are unsure about how to address them, you can use their name followed by a comma.


The introduction should set the tone for your message. It should be brief and should explain why you are writing the email. For example, if you are emailing a teacher, you could introduce yourself and mention the class that you are in.

Main Message

Your main message should be the core of your email. It should be clear and concise, and it should provide all of the necessary information. Use bullet points or numbered lists to break down complex information, and make sure that your message flows logically.


The closing should be polite and professional. You can use “Thank you”, “Sincerely”, or “Best regards”. End your message on a positive note and encourage the recipient to contact you if they have any questions or concerns.


Your signature should include your name, email address, and any other relevant contact information. You can also include a personalized sign-off, such as a quote or a tagline that reflects your personality.


Following this structure can help you write effective emails that are clear and to the point. The Tim Ferris writing style is perfect for students who want to improve their email writing skills and make a positive impression on their teachers, classmates, and potential employers.

Sample 1: Recommendation Letter for College Application

Dear Admission Officer,

I am honored to recommend Emily as an exceptional candidate for your esteemed college. Emily has consistently demonstrated a passion for learning and leadership throughout her high school years, and I am confident that she will bring the same fervor and dedication to her college community.

With her impressive academic record, excellent communication skills, and strong work ethic, Emily is an ideal fit for your college. She has participated in various extracurricular activities, from debate team to music club, demonstrating her diverse interests and ability to excel both inside and outside the classroom.

I wholeheartedly recommend Emily for admission to your college, and I am confident that she will make remarkable contributions to your academic community. Please do not hesitate to contact me if you need further information about Emily’s capabilities and potential.


[Your Name]

Sample 2: Request for Extension on Assignment Deadline

Dear Professor [Last Name],

I am writing to request an extension on the [Assignment Name] deadline, which is currently due on [Due Date]. Due to unforeseen circumstances, including a family emergency and health issues, I am unable to complete the assignment on time, and I would greatly appreciate your understanding and assistance in this matter.

I understand how important it is to submit assignments on time, and I apologize for any inconvenience this may cause. I am willing to accept any late penalty you deem appropriate, and I assure you that I will submit the assignment as soon as possible.

Thank you for your time and consideration, and I look forward to hearing from you soon.


[Your Name]

Sample 3: Invitation Letter for a School Event

Dear Parents and Guardians,

We are delighted to invite you and your family to our school’s annual spring festival, which will be held on [Date] from [Time]. This event is a celebration of our students’ achievements and a showcase of their talents, and we hope you will join us for an unforgettable evening of fun and entertainment.

The festival will feature a variety of performances, including musical acts, dance recitals, and drama presentations, as well as food stalls, carnival games, and raffle prizes. We encourage you to bring your friends and family, and enjoy the festive atmosphere with our school community.

Thank you for your continued support, and we look forward to welcoming you at our school.


[Your Name]

Sample 4: Request for Letter of Recommendation

Dear [Professor/Manager Name],

I hope this email finds you well. I am writing to request a letter of recommendation for my [College/Application/Internship]. I am applying for [Specify the program/position], and I believe that your reference will greatly enhance my chances of selection.

As my [Professor/Manager], you have witnessed my academic/work performance and my dedication to my field of study/position. I admire your work and professionalism, and I would be honored to have your endorsement for my application.

Please let me know if you are able to provide a reference for me, and if there is any information you need from me to write the letter. I appreciate your time and consideration, and I look forward to hearing from you soon.

Thank you,

[Your Name]

Sample 5: Request for Meeting with Professor

Dear Professor [Last Name],

I am a student in your [Course Name], and I am writing to request a meeting with you to discuss my academic performance and any areas where I can improve. I am eager to receive your feedback and guidance, and I believe that a one-on-one appointment will be beneficial for my learning process.

I am available to meet with you at your convenience, and I can adjust my schedule to accommodate your availability. Please let me know the best time and date for the meeting, and any materials or documents you would like me to bring.

Thank you for your help and support, and I look forward to meeting with you soon.

Best regards,

[Your Name]

Sample 6: Inquiry for Scholarship Opportunities

Dear Scholarship Committee,

I am writing to inquire about any scholarship opportunities that may be available for students pursuing [Specify Major/Field]. I am a [Undergraduate/Graduate] student at [University Name], and I am committed to my academic and professional goals, but I am facing financial difficulties that may affect my ability to continue my studies.

I believe that a scholarship would not only alleviate my financial burden but also recognize my academic achievements and my potential for future success. I would greatly appreciate any information about your scholarship program, including eligibility requirements, deadlines, and application procedures. I also welcome any advice or tips on how to increase my chances of being awarded a scholarship.

Thank you for your attention, and I look forward to hearing back from you soon.


[Your Name]

Sample 7: Request to Join a Study Group

Dear [Classmate’s Name],

I hope this email finds you well. I am in your [Course Name] class, and I am reaching out to you to see if you are interested in forming a study group for the upcoming exam. I believe that we can benefit from each other’s insights and experiences, and we can boost our grades by sharing our knowledge and resources.

I am available to meet at the library or any other suitable location, and I can contribute to the group by providing my notes and study materials. I suggest that we meet once a week, and we can set a schedule that works for all of us.

Please let me know if you are interested in joining the study group, and if you have any suggestions or preferences for the group’s format and goals.

Thank you for considering my proposal, and I look forward to hearing back from you soon.


[Your Name]

Email Writing Tips for Students

As students, you will have various opportunities to write professional emails to your professors, peers, potential employers, and other people in authority. Writing professional emails can be a daunting task if you lack proper guidance. Here are a few tips to help you draft effective and professional emails:

  • Be Clear and Concise: Your emails should be precise, and you should be clear about why you are writing them. State the purpose of the email in the opening sentence and keep your message concise.
  • Use Proper Format: Use a professional format for your emails. Include a proper greeting, body, and closing. Make sure to include your signature and contact information.
  • Be Polite: Use polite and respectful language in your emails. Use proper salutations and end your emails with a professional closing.
  • Avoid Slang and Abbreviations: Avoid using slang, abbreviations, or emoticons in your emails. Write in complete sentences and avoid using all caps or excessive punctuation.
  • Proofread Your Emails: Always proofread your emails before sending them. Check for grammatical errors, spelling mistakes, and punctuation errors.

Writing professional emails is an essential skill that you will need as a student and beyond. Follow these tips to make sure your emails are professional, effective, and well-received.

Email Writing Sample for Students FAQs

What is email writing?

Email writing refers to the process of composing electronic letters or messages using email platforms to communicate with one or more recipients.

What are the components of a good email?

The components of a good email include a clear subject line, proper greeting and closing, concise and relevant content, and a professional tone.

Why is email writing important for students?

Email writing is important for students as it is a primary means of communication in academic and professional settings. It can also help in developing written communication and organizational skills.

What are some tips for writing a good email?

Some tips for writing a good email include summarizing the purpose in the subject line, addressing the recipient properly, using clear and concise language, checking for errors, and being professional and courteous throughout the email.

How do I address an email to a teacher or professor?

When addressing an email to a teacher or professor, use their formal title and last name (e.g. “Dear Professor Smith”), unless they have given permission to use their first name.

What should I do if I don’t receive a response to my email?

If you don’t receive a response to your email within a reasonable timeframe, it is okay to send a follow-up email. However, be polite and respectful in your follow-up, and avoid coming across as demanding or impatient.

How do I attach files to my email?

Most email platforms have a feature to attach files. Look for a paperclip or attachment icon, click on it, and select the file you wish to attach from your computer.

What is the appropriate length for an email?

The appropriate length for an email depends on the purpose, but generally, emails should be concise and to the point. Avoid writing long, rambling emails, and keep the content focused and relevant.

How can I make my email sound professional?

To make your email sound professional, use standard language and grammar, avoid using slang or abbreviations, be respectful and courteous in your tone, and double-check for errors before sending.

Time to hit send!

That’s it, folks! You now have a killer email writing sample that will impress your professors, potential employers, and colleagues. Remember to proofread before sending and keep your tone professional yet friendly. Thanks for reading and best of luck in all your email endeavors. Don’t forget to come back to our blog for more tips and tricks on how to succeed in your academic and professional career!