How to Write an Email for a Job Template: A Step-by-Step Guide

Are you struggling with writing an email for a job application? Fear not, because help is on the way! With the right approach, you can turn a generic job application email into a standout introduction that impresses hiring managers right from the get-go.

To assist you in crafting the perfect email, we’ve put together a simple job application email template that you can easily modify to suit your needs. Add your own personal touch and examples of your work, and you’ll be one step closer to securing the job of your dreams!

Remember, the way you present yourself on paper can make a huge difference in your chances of getting hired. So, take advantage of this opportunity to showcase your skills and experiences in a concise and professional manner.

To get started on your job application email, simply head over to our website for a wide array of effective templates and examples. We understand that every candidate has different needs and qualifications, which is why our email templates are fully customizable. So, go ahead and edit them to suit your unique circumstances!

With our job application email templates and your own personal touch, you’ll be sure to impress potential employers and land that dream job in no time.

The Perfect Email Template for a Job Application

When applying for a job, your email is often the first thing an employer or recruiter will see from you. It is crucial to craft a well-written email that will make you stand out from the crowd. Here is a simple email template that will help you make a great first impression:

Subject Line

Your subject line should be clear and concise. It should grab the recruiter’s attention and give them an idea of what your email is about. A good subject line could be:

– Product Manager Position – John Smith Application

– Marketing Intern Application – Mary Doe


Start your email with a professional greeting. Avoid using informal salutations such as “Hey” or “Hiya”. Instead, use “Dear” followed by the recruiter’s name if you have it. If not, a simple “Hello” will suffice.


Your introduction should be brief and to-the-point. Start by stating the position you are applying for and where you found the job posting. If someone referred you, mention their name here. Then, briefly introduce yourself and mention why you are a good fit for the position.

Skills and Experience

In the body of your email, highlight your skills and experience that make you qualified for the job. Be specific and use examples to demonstrate your abilities. This is a good opportunity to show the recruiter how you can bring value to their organization.


In your closing paragraph, express your interest in the position and ask for a follow-up. This could be a phone call or an interview. Include your availability and contact information so the recruiter can easily get in touch with you.


Your closing should be professional. Use “Sincerely” followed by your name. If appropriate, include a link to your LinkedIn profile or website for the recruiter to learn more about you.

By following this email template, you can create a compelling and memorable job application email. Keep it concise, professional, and focused on the value you can bring to the organization. Good luck with your job search!

Sample Email for Requesting a Job Recommendation

Requesting a Job Recommendation from a Former Manager

Dear [Manager’s Name],

I hope this email finds you well. I’m reaching out to ask for a recommendation for a job I’m applying for. I’m excited about this new opportunity, and I believe your input as a former manager will be invaluable.

I enjoyed working with you at [Company Name], and I learned so much under your leadership. I’ve grown both professionally and personally since then, and I believe I can bring those skills to a new role.

If you’re comfortable recommending me, would you mind mentioning my strengths as an employee? Specifically, my attention to detail, problem-solving abilities, and ability to work collaboratively with teams? My goal is to present myself in the best light possible and your recommendation can help me get there.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,
[Your Name]

Requesting a Job Recommendation from a Coworker

Dear [Coworker’s Name],

I hope this message finds you doing well. I’m excited to reach out and ask for your assistance with my job search.

I’m currently in the process of applying for a new position, and I’m looking for a recommendation from someone who has worked with me before. I know that you’re familiar with my work ethic and skillset, and I think you’d provide an excellent recommendation.

If you could provide a brief insight into my strengths as an employee, particularly in my ability to communicate effectively, problem-solve and work collaboratively, it would be greatly appreciated. This recommendation will help me showcase my accomplishments to hiring managers and land my dream job.

Thank you so much for your time and support. I really appreciate your contribution to my career reinvention.

[Your Name]

Thanking an Interviewer for a Job Opportunity

Dear [Interviewer’s Name],

I hope this message finds you doing well. I wanted to extend my gratitude for the opportunity to interview for the [Position] role at [Company Name].

I appreciated the time you spent sharing details about the company and the job responsibilities. The conversation confirmed my interest in the company, and I’m excited to apply my skills and contribute to the team.

I will follow up with any necessary additional information or references as soon as I possibly can. I look forward to hearing back from you soon.

Thank you again, for the opportunity to connect and discuss potential collaboration.

[Your Name]

Following Up on a Submitted Job Application

Dear [Hiring Manager’s Name],

I hope this email finds you doing well. I wanted to confirm that you received my job application for the [Position] role at [Company Name].

I’ve been researching the company and the position, and I’m excited to be considered for this opportunity. Based on my experience and skill set in [relevant skills], I believe I can make meaningful contributions to your team.

Do you have any updates regarding the status of the hiring process or a timeline for the interview process? Any other information about the position or company that you could provide would also be appreciated.

Thank you for considering my application. I look forward to hearing back from you soon.

Best regards,
[Your Name]

Declining a Job Offer

Dear [HR Manager’s Name],

I hope this email finds you doing well. I wanted to express my sincere gratitude for offering me the role of [Position] at [Company Name]. After thoughtful consideration, however, I’ve decided to decline the offer.

I enjoyed learning about the company’s mission and values during the interview process. While I’m declining the offer, I want to reiterate how much I appreciate the opportunity to get to know the team and learn about the company.

Thank you again for your time and consideration. I wish you and the team all the best in your future endeavors.

[Your Name]

Following Up After an Interview

Dear [Interviewer’s Name],

I hope this message finds you doing well. I wanted to follow up on the interview we had for the [Position] role at [Company Name] on [Interview Date].

I enjoyed the conversation we had and I appreciate the information you shared about the job responsibilities. I also wanted to reiterate my enthusiasm for the role and my confidence in making impactful contributions.

Do you have any updates on the hiring process? If there are any additional details that you would like me to provide, please feel free to let me know.

Thank you again for your continued attention to my application. I look forward to hearing back from you soon.

[Your Name]

Accepting a Job Offer

Dear [HR Manager’s Name],

I hope this email finds you doing well. I am so excited to accept the offer for the position of [Position] at [Company Name]. The opportunity to work with such an esteemed company is an absolute honor.

Please know that I am humbled and grateful for the opportunity to collaborate with your talented team. I understand what it takes to succeed in the demanding role of [Position], and I bring the skills and experience necessary to make meaningful contributions.

Thank you again for your time and attention throughout this process. I look forward to joining the team at [Company Name].

With gratitude,
[Your Name]

Tips for Writing a Job Application Email

Writing an email for a job application may seem simple, but it requires careful consideration of several factors. Whether you’re applying for a job or asking for an introduction, your email will be the first point of contact and can make a lasting impression. Here are some tips to help you write a compelling email for a job application:

  • Personalize your email: Address the email directly to the recipient instead of using a generic greeting. Use their name and title to show that you’ve done your research. This shows that you have taken the time to research and it’s not just a blanket email sent to many people.
  • Keep it concise: Keep your email short and to the point. Highlight your skills, experience, and qualifications, but don’t go into too much detail. Make sure the most important information stands out, so it’s easy for the recipient to see what you bring to the table.
  • Show your enthusiasm: Let the recipient know why you’re excited about the job. Share what you know about the company and how you feel your skills align with their mission. By showing enthusiasm, you demonstrate that you are genuinely interested and invested in the position.
  • Be professional: Keep your tone professional and appropriate for the job you’re applying for. Avoid using informal language and inappropriate humor. Your email should be a reflection of your ability to communicate professionally as well as showcasing your skillset.
  • Include supporting documents: Attach your resume, cover letter, and any other relevant documents that showcase your experience and skillset. Make sure the file names are professional and easy to identify, so there is no confusion for the recipient.
  • Proofread your email: Once you’ve written your email, check it over for any errors in grammar, spelling, or formatting. A poorly written email can quickly ruin your chances of getting the job. If you’re unsure, ask a friend or family member to give it a read-through.

By following these tips, you’ll be able to write an email for a job application that highlights your qualifications and skills while conveying your enthusiasm for the position. Remember, your email is your first impression, and you want to make it count. So take the time to craft a well-written email and increase your chances of landing the job of your dreams.

Frequently Asked Questions

What should be the subject line of my job application email?

The subject line of your job application email should be clear, concise, and relevant to the job opportunity you’re applying for. It should include your name and the position title.

How should I address the recipient in my job application email?

If you have the recipient’s name, address them using their full name and title. If you don’t have their name, use a generic greeting such as “Dear Hiring Manager” or “To Whom It May Concern”.

What should I include in the body of my job application email?

Your job application email should include an introduction, a brief overview of your qualifications and experience, and an explanation of why you’re interested in the job. You should also mention any relevant attachments or documents you’re including with the email.

How long should my job application email be?

Your job application email should be concise and to the point. Aim to keep it between 150-250 words.

What tone should I use in my job application email?

You should use a professional and respectful tone in your job application email. Avoid using informal language or slang.

Should I attach my resume and cover letter to my job application email?

Yes, you should attach your resume and cover letter as separate documents to your job application email. Make sure they are in a compatible file format and have clear file names.

How should I close my job application email?

You should close your job application email with a polite and professional sign-off, such as “Best regards” or “Sincerely”. Don’t forget to include your contact information and thank the recipient for their time and consideration.

When should I follow up on my job application email?

It’s appropriate to follow up on your job application email if you haven’t heard back within a week. You can send a polite email or make a phone call to inquire about the status of your application.

What should I avoid in my job application email?

Avoid using clichés, buzzwords, or irrelevant information in your job application email. Also, make sure to proofread carefully and avoid any spelling or grammatical errors.

Wrapping It Up

And there you have it, our easy-to-use template for writing a job application email. Just remember to keep it professional, informative, and concise. We hope that you found this article helpful and that it will help you land your dream job. If you have any other questions or helpful tips, please leave a comment below. Thanks for reading, and be sure to visit again for more useful content!