How to Send an Email with High Priority: A Step-by-Step Guide

Have you ever needed to send an urgent email but were worried it would get lost in the recipient’s inbox? We’ve all been there before, waiting anxiously for a response that may never come. But what if I told you there was a way to increase your chances of getting noticed? By sending emails with high priority, you can draw attention to your message and emphasize its importance.

Now, I know what you’re thinking. Isn’t marking an email as high priority a bit pushy? Won’t it annoy the recipient and make them less likely to respond? Well, that’s certainly a concern, but it all comes down to how you use this feature. If you abuse it by marking every email as high priority, you’ll quickly lose credibility and trust. But if you reserve it for truly urgent matters, you’ll demonstrate respect for the recipient’s time and increase your chances of getting a timely response.

So, how exactly do you send an email with high priority? It’s actually quite simple. Most email clients, such as Gmail and Outlook, have an option to mark an email as important or high priority. These options are usually indicated by a red exclamation mark or a star icon. Simply click on this button before sending your message, and it will be flagged as high priority in the recipient’s inbox.

Of course, just marking an email as high priority isn’t enough to guarantee a response. You still need to craft a clear and compelling message that captures the recipient’s attention and motivates them to take action. To help get you started, check out some examples of high-priority emails and customize them to fit your needs.

By following these tips, you can increase your chances of getting a speedy response to those urgent emails. Remember, use this feature wisely and sparingly, and always ensure that your message deserves the high-priority mark. Happy emailing!

The Perfect Structure for Sending an Email with High Priority

Email is an essential tool for communication in this digital age. However, not all emails are treated equally. Some emails require more attention than others and need to be marked with high priority. But sending a high-priority email does not guarantee that it will be read and acted upon as quickly as you want it to. It is essential to structure your email carefully to increase the chances of it being read and acted upon accordingly. Here is the perfect structure for sending an email with high priority.

Subject Line:

The subject line of your email serves as the headline and should be concise, clear, and enticing. Avoid using vague subject lines that do not convey the purpose of the email. Instead, use the subject line to communicate the urgency and importance of the email.


The greeting of your email should be formal and address the recipient or recipients by name. Avoid using generic greetings such as “Hey,” or “Hi there.” Using the recipient’s name builds rapport and shows respect.


The opening of your email should be attention-grabbing and set the tone for the rest of the email. Include a few sentences that hook the reader and communicate the importance of the email. Use compelling language and avoid long-winded introductions.

Main Body:

The main body of your email should be concise, well-organized, and easy to read. Use bullet points, numbered lists, and short paragraphs to make it easier to scan. Be clear and specific about the purpose of your email and the actions required. Use active language and avoid jargon that the reader may not understand. Keep in mind that the recipient may be reading your email on a mobile device, so keep it short and sweet.

Call to Action:

The call to action of your email should be clear and actionable. Write a specific request that relates to the purpose of your email. You can also include deadlines and consequences for not taking action.


The closing of your email should be polite and show appreciation for the recipient’s time and attention. Include your contact information and email signature if applicable.

Using this structure will increase the chances of your email being read and acted upon accordingly. Remember to keep it concise, compelling, and relevant. If you follow this structure, you will send high-priority emails that get noticed and acted upon without fail.

Email Templates with High Priority

Urgent Response Required


I am writing to request for your immediate attention to an urgent matter. The issue at hand requires prompt action and your expertise to resolve. As such, I would appreciate if you could give it your utmost priority and respond as soon as possible.

Your prompt action will go a long way in ensuring that the situation is dealt with effectively and in a timely manner. Thank you for your understanding and cooperation.

Best regards,

[Your Name]

Important Information – Please Read!

Dear [Recipient],

I am writing to bring to your attention an important matter that requires your immediate attention. It has come to my attention that there is a looming threat that could cause significant damage to our organization. Therefore, it is imperative that you take the necessary action to mitigate this potential risk.

I urge you to take this matter seriously and prioritize it accordingly. Please let me know if you need further information or clarification to enable you to take appropriate action. Thank you for your prompt response.


[Your Name]

Important Update Regarding Project X

Hello [Recipient],

I am writing to you today with an important update regarding Project X. As you are aware, this project is critical to our organization, and it is crucial that we stay on track to meet the set timelines and deliverables.

I am pleased to update you that we have made significant progress in the past few days, thanks to the outstanding efforts of the team. However, there are a few issues that have arisen, and we need your immediate attention to resolve them.

With your prompt action, I am confident that we can overcome these challenges and achieve our goals. Thank you for your cooperation.

Best regards,

[Your Name]

Urgent Request for Assistance

Hello [Recipient],

I am reaching out to you today to request your urgent assistance with a matter that I am currently dealing with. As you know, I would not reach out to you if it were not crucial to our business operations.

Unfortunately, I do not have the expertise or resources to tackle this issue, and would appreciate your assistance. I have attached all the relevant information for your review, and I hope you can respond as soon as possible. Thank you for your attention to this matter.


[Your Name]

Reminder of Upcoming Meeting

Dear [Recipient],

I am writing to remind you of an upcoming meeting that is scheduled for [date and time]. This meeting is critical to the success of our project, and I am counting on your attendance and active participation.

Please ensure that you have all the necessary information and supporting documents before the meeting. Also, feel free to reach out if you need any clarification or assistance in preparing for the meeting.

Thank you for your attention to this matter, and I look forward to seeing you.

Best regards,

[Your Name]

Request for Approval

Dear [Recipient],

I am writing to request your approval on a matter that is critical to our operations. We have been working diligently on this project, and I am confident that it will bring numerous benefits to the company.

However, we require your authorization to move forward with the project. I would appreciate it if you could review the attached document and provide your approval at the earliest convenience. Your prompt attention to this matter will enable us to proceed according to plan and meet our deadlines.

Thank you for your cooperation.

Best regards,

[Your Name]

Reminder to Submit Reports

Hello [Recipient],

I am writing to remind you of the upcoming deadline for submitting reports. As per the company policy, you are required to submit the reports by [date].

Please ensure that you have all the necessary information and submit the report according to the agreed timeframe. Failure to comply with the company policy may result in disciplinary action or losing valuable business opportunities.

Thank you for your cooperation.

Best regards,

[Your Name]

How to Send an Email with High Priority: Expert Tips

If you’re sending an important email, you want to make sure it stands out in the recipient’s inbox. One way to do this is to set the email as high priority. Here are some expert tips for sending high priority emails:

  • Use the priority setting sparingly. Don’t overuse the priority setting, as it can lose its impact. Reserve it for emails that are truly urgent.
  • Be specific in the subject line. Your subject line should clearly indicate the urgency of the email. Use phrases such as “Urgent” or “Action Required” to grab the recipient’s attention.
  • Keep the email concise. A lengthy email can be overwhelming, and the urgency may get lost in all the text. Keep the email short and to the point, outlining exactly what needs to be done and by when.
  • Use bold and italics selectively. Use these formatting options to draw attention to the most important parts of your email, such as deadlines or key action items.
  • Include a clear call to action. Make sure the recipient knows exactly what you need from them. Use direct language and be specific about what you’re asking for.

When you send a high priority email, you want to make sure it’s received and acted upon quickly. These expert tips can help you grab the recipient’s attention and communicate your urgency effectively. By using the priority setting sparingly and including clear calls to action, you can increase the likelihood of a speedy response to your email.

How to Send an Email with High Priority

What does high priority mean in an email?

High priority in an email indicates that the message requires urgent attention from the recipient, and they should give it a priority when reading their inbox.

How do I mark an email as high priority?

When composing an email, many email clients have a “mark as high priority” option either in the main menu or as a button on the interface. Clicking on this option will mark the email as high priority.

Can I change the priority of an email after sending it?

Unfortunately, no. Once you have sent an email with a priority designation, you cannot change it. The recipient will see the priority designation you originally set.

Is marking an email as high priority guaranteed to make it stand out?

No, not necessarily. Marking an email as high priority only affects how the recipient views the email in their inbox. It does not guarantee that the recipient will read the email or respond to it any faster than they would have otherwise.

When should I use high priority for an email?

High priority should be reserved for emails that require immediate attention and have a sense of urgency. Examples include time-sensitive information, urgent requests, or critical updates.

How often should I use high priority for my emails?

High priority should be used sparingly, and only when necessary. Overusing it can lead to recipients ignoring it in the future when it is genuinely necessary.

Does high priority at inboxes outside of my organization?

Not necessarily. The priority designation in an email may only work for certain email clients or organizations. When sending an email to someone outside of your organization, it is best practice to not rely on the priority designation and instead use clear and direct language in your subject line and email body.

Can my email be marked as spam for using high priority too often?

While using high priority too often can be annoying to the recipient, it should not automatically mark it as spam. However, consistently marking an email as high priority when it is not deemed necessary by the recipient can lead them to ignore future high priority emails from you.

Are there any alternative ways to indicate high priority beyond the email client’s option?

Yes. You can indicate high priority by using direct language in the subject line, such as “Urgent: Action Required” or using a red exclamation mark symbol (!) in the subject line as an alternative to the “mark as high priority” option.

Wrap it up, folks!

And there you have it, my friends! You are now well-versed in the art of sending high-priority emails. Remember, not every email is urgent, so be sure to use this feature sparingly. Always double-check your recipients and subject lines, pay close attention to the tone of your message, and hit that high-priority button when it’s absolutely necessary. Thanks for reading, and see you soon for more useful tips and tricks!