This Is To Inform You That Email Sample: Tips For Crafting Professional Business Emails That Get Results

Hello there,

This is to inform you that we’ve got a great email sample resource for you! If you’re someone who’s always looking to improve their email marketing game, then you’ve come to the right place.

We understand that writing a flawless email can be a challenging task, and that’s why we’ve compiled a collection of email samples to help you in your efforts. You’ll find a variety of examples that you can use as a starting point, or edit as needed to ensure they resonate with your audience.

The best part about this is to inform you that email sample collection is that it’s not just for the experts. Even if you’re a newcomer to the world of email marketing, you’ll find plenty of simple and easy-to-follow examples that can help you step up your game.

So, what are you waiting for? Check out our comprehensive collection now and take your email marketing to the next level! Remember, the key is to put your own unique spin on each one, and that’s where creativity and personalization come into play.

Have fun exploring and happy emailing!

Best Regards,

[Your Name]

The Best Structure for an Informative Email

As someone who frequently communicates through email, it’s important to understand the most effective structure to ensure that your message is well-received and understood by your audience. When crafting an informative email, there are a few key components that should be included to ensure that your message is clear and concise.

First and foremost, it’s important to have a clear and concise subject line. This will grab your reader’s attention and give them a quick glimpse into the purpose of your email. Try to keep the subject line brief, yet informative, and avoid using overly generic phrases like “Hello” or “Important message”.

Next, it’s a good idea to start your email with a brief introduction or greeting. This will help establish a connection with your reader and set the tone for the rest of your message. Keep this portion of your email short and sweet, and avoid going into too much detail. You can save your more in-depth discussion for the body of the email.

When it comes to formatting, it’s best to break up your email into small paragraphs. This will make it easier for your reader to digest the information and avoid overwhelming them with large blocks of text. Additionally, using bullet points or numbered lists can help highlight key points or action items.

Finally, it’s important to include a clear call-to-action. Whether you’re requesting a response or laying out next steps, be sure to clearly indicate what you’re expecting from your reader. This will help ensure that your message is actionable and will lead to the desired outcome.

In conclusion, the best structure for an informative email includes a clear subject line, concise introduction, small paragraphs, bullet points or numbered lists, and a clear call-to-action. By following these guidelines, you can ensure that your message is well-received and effectively communicates your intended message.

Sample 1: This is to Inform You That Your Application Has Been Accepted


We are pleased to inform you that your application has been accepted. Your qualifications and experiences were highly impressive, and we are delighted to have you join our team.

We want to officially welcome you and let you know that we are excited to see your contributions to our organization. The next step will be to discuss further the terms of your employment and the specific details of your role. We will be contacting you soon to schedule an appointment for a formal interview, including an orientation and a tour of our facility.

Please feel free to contact us if you have any questions or need any additional information. Again, congratulations!

Best regards,

[Your Company Name]

Sample 2: This is to Inform You That Your Order Has Been Shipped

Dear Valued Customer,

We are glad to inform you that your order has been shipped. Your items were carefully packaged and sent with our trusted courier. Here are your tracking details: [Tracking Number].

We guarantee that your order will arrive on the scheduled delivery date. If in any case, you encounter any problems with the delivery of your item, please contact us, and we will investigate and assist you with the issue.

We appreciate your continued patronage of our products and look forward to serving you in the future.

Warm regards,

[Your Company Name]

Sample 3: This is to Inform You That Your Invoice is Due

Hello [Client Name],

We hope this message finds you well. We are writing to remind you that your invoice #[Invoice Number] is due. Kindly settle the payment on or before [Due Date] to avoid late payment fees and to avoid disrupting your account’s good standing.

If you have already made payment, we thank you for your timely remittance. However, if you need any assistance in settling your bill, please do not hesitate to contact us to explore payment options or to arrange a payment plan.

Thank you for doing business with us. We hope to remain your trusted service provider.

Best regards,

[Your Company Name]

Sample 4: This is to Inform You That Your Flight Schedule Has Been Changed

Dear [Passenger Name],

We regret to inform you that your flight [Flight Number] has been rescheduled. You are now booked on [New Schedule and Flight Number].

We understand that this may cause inconvenience on your part, and we apologize for the disruption to your travel plans. Please know that all decisions were made in response to unforeseen circumstances that were beyond our control.

Please be advised that you are entitled to compensation under our airline’s policy. We will be reaching out to you shortly to discuss the details.

We value your loyalty and trust in our airline and welcome the opportunity to provide you with our high-quality service on your next flight. Thank you for flying with us.


[Your Airline Name]

Sample 5: This is to Inform You That You Have Been Selected for an Interview

Dear [Applicant Name],

Congratulations! We are pleased to inform you that you have been selected for an interview. We were impressed by your application and believe that you have the qualifications and experiences that we are looking for.

The interview will take place on [Interview Date] at [Interview Place], and will include an assessment of your professional capabilities and an exploration of your career aspirations. Please bring a copy of your resume, a list of referees, and any other relevant documents that can support your application.

If the schedule is not convenient for you, please contact us immediately to reschedule. We look forward to talking with you soon and seeing how we can contribute to your career growth.

Best regards,

[Your Company Name]

Sample 6: This is to Inform You That Your Warranty Claim Has Been Approved

Dear [Customer Name],

We are writing to inform you that your warranty claim has been approved. We have received and reviewed your request for repair and found it to be in accordance with our warranty policy.

Our team of technicians will now work on addressing your concerns and repairing your product. We would advise you to expect some delays in the repair process due to unforeseen delays in the supply chain. We appreciate your patience in this matter.

Once the repairs have been completed, and the product is in good working condition, we will contact you to schedule the delivery of the product to your location.

If you have any further questions or concerns, please do not hesitate to contact us, and we will do our best to assist you. Thank you for your continued patronage of our products.


[Your Company Name]

Sample 7: This is to Inform You On Our Latest Product Launch


We are excited to announce the launch of our latest product, [Product Name]. This is the most innovative and advanced product that we have created to date, and we are confident that it will deliver excellent performance and value to our customers.

[Product Name] has many fantastic features, including [Feature 1 and Benefit]. We have combined our expertise with the best materials and technologies available, and we believe that this product will set a new standard in its category.

If you are interested in learning more about [Product Name], please visit our website or any of our retail stores for more information and special offers. We are offering a limited-time promotion for our early customers, so act fast to take advantage of this opportunity!

Thank you for your continued support and trust in our brand. We look forward to providing you with more value and excellent experiences through our products and services.

Warm regards,

[Your Company Name]

Email Writing Tips

If you want to improve your email writing skills, here are some tips that can help:

1. Write a clear subject line: Your subject line should convey the purpose of the email and give your reader an idea of what to expect.

2. Keep it short and sweet: People are busy, so keep your emails brief and to the point. Don’t waste their time with long-winded explanations or unnecessary details.

3. Use a conversational tone: Emails should be written in a conversational tone, like you are talking to a friend. Avoid using formal language or technical jargon that your reader may not understand.

4. Use bullet points or numbered lists: If you need to convey multiple points or ideas, use bullet points or numbered lists to make them easy to read and understand.

5. Proofread before sending: Always proofread your email before hitting send. Check for spelling and grammar errors, and make sure your message is clear and easy to understand.

6. Use a professional email signature: Your email signature should include your name, title, and contact information, so the recipient knows who you are and how to get in touch with you.

7. Respect your recipient’s time: Don’t send unnecessary or irrelevant emails. Be respectful of your recipient’s time and only send emails when it’s necessary.

8. Keep your tone positive: Avoid using negative language or complaining in your emails. Keep your tone positive and focus on finding solutions rather than dwelling on problems.

By following these tips, you can improve your email-writing skills and communicate more effectively with your clients, colleagues, and friends.

Frequently Asked Questions about the “This is to Inform You” Email

What is the purpose of the “This is to inform you” email?

The purpose of the “This is to inform you” email is to provide the recipient with important information or updates.

Who usually sends the “This is to inform you” email?

The “This is to inform you” email is typically sent by someone in a position of authority or someone with new or critical information to share.

What should be included in the subject line of the “This is to inform you” email?

The subject line of the “This is to inform you” email should be clear and concise, summarizing the purpose of the email in a few words.

How should the email be addressed?

The email should be addressed to the person or group being informed, using formal or informal language depending on the relationship between the sender and recipient.

What should the body of the email include?

The body of the email should provide a clear explanation of the information or updates being shared, as well as any actions that the recipient may need to take as a result.

Is it necessary to include a greeting and closing in the “This is to inform you” email?

It is recommended to include a polite greeting at the beginning and a closing at the end of the email, even if it is brief.

Should attachments be included in the “This is to inform you” email?

Attachements should be included in the email if necessary to provide additional information, but make sure they are appropriate and relevant to the recipient

Can the “This is to inform you” be sent as a mass email?

It is not recommended to send a “This is to inform you” email as a mass email unless the information to be conveyed is relevant and applicable to all recipients.

What is the appropriate tone to use in the “This is to inform you” email?

The appropriate tone to use in the “This is to inform you” email should be professional, respectful, and concise.

Thank you for reading!

I hope this sample email has been helpful in informing you about the purpose of using a “this is to inform you that” message. Remember, communication plays a vital role in our personal and professional lives, so it’s crucial to make sure your emails are clear and concise. If you have any questions or feedback, feel free to drop a comment below or reach out to me directly. Don’t forget to visit our website again for more informative articles in the future. Take care!