Thank You Interview Email Template

Are you struggling to find the right words to send a thank you email after an interview? Crafting a thoughtful and professional follow-up email can make a lasting impression on potential employers. With the help of a well-crafted thank you interview email template, you can express gratitude for the opportunity, reiterate your interest in the position, and stand out from other candidates.

The Best Structure for Thank You Interview Email Template

As an HR Manager, it’s important to send a thank you email after an interview to show appreciation and professionalism. Here’s the best structure for a thank you interview email template:

  1. Subject Line: Keep it simple and to the point, such as “Thank You for the Interview”
  2. Greeting: Start with a personalized greeting, addressing the interviewer by name if possible
  3. Introduction: Express gratitude for the opportunity to interview and mention your interest in the position
  4. Key Points: Highlight key points discussed during the interview that showcase your qualifications and fit for the role
  5. Closing: Reiterate your appreciation, express interest in next steps, and include a polite closing line
  6. Signature: Sign off with your full name and contact information

Here is an example template you can use as a guide:

Subject Line: Thank You for the Interview

Hi [Interviewer’s Name],

I wanted to express my gratitude for the opportunity to interview for the [Position Title] at [Company Name]. I enjoyed our conversation and learning more about the role and your team. I am excited about the possibility of contributing to [Company Name] and putting my skills to work.

During our discussion, I was particularly interested in [Key Point 1] and [Key Point 2], and I believe my experience in [Your Relevant Experience] aligns well with the needs of the [Position Title]. I am confident that I can make a valuable contribution to your team.

Thank you again for considering me for this opportunity. Please feel free to reach out if you need any additional information or if there are any next steps I should be aware of. I look forward to the possibility of working together.

Best regards,

[Your Full Name]

[Your Contact Information]

Remember, a thank you email is not only a gesture of gratitude but also an opportunity to reinforce your interest and qualifications for the position. Keep it concise, personalized, and professional to leave a positive impression on the interviewer.

Sample Thank You Interview Email Templates



What is the best way to write a Thank You Interview Email?

When writing a Thank You Interview Email, it is important to start by expressing gratitude for the opportunity to interview for the position. Be sure to mention specific details from the interview that stood out to you, such as discussing certain projects or aspects of the company culture. Include a brief summary of why you are a good fit for the role and reiterate your enthusiasm for the position. End the email by thanking the interviewer for their time and consideration.

How long should I wait before sending a Thank You Interview Email?

It is recommended to send a Thank You Interview Email within 24 hours of the interview. This shows promptness and professionalism on your part. Sending the email promptly also keeps you fresh in the interviewer’s mind and demonstrates your interest in the position.

Should I send a Thank You Interview Email if I already sent a Thank You note?

Yes, it is always a good idea to follow up with a Thank You Interview Email even if you have already sent a handwritten Thank You note. The email provides an additional opportunity to express your gratitude and reiterate your interest in the position. It also allows you to include any additional thoughts or information that may have come up after the interview.


Thanks for Reading!

I hope this Thank You Interview Email Template helps you to craft a sincere and professional message after your job interview. Remember to personalize it with details from your conversation and express your gratitude for the opportunity. Good luck with your job search, and feel free to visit again for more helpful tips and tricks!