Are you tired of sending countless resumes to hiring managers without any response? It can be frustrating and discouraging, but take heart, dear reader. There are ways to boost your chances of getting noticed by the right people. One of these ways is by sending a well-crafted email to a hiring manager with your resume attached.
To make things easier for you, we’ve gathered some sample emails that you can use as a template and edit to suit your needs. These emails showcase the best practices for emailing hiring managers and highlight the key components that can help you increase your chances of getting an interview.
In this article, we’ll break down the elements of a successful email to a hiring manager, including the subject line, opening paragraph, body of the email, and closing. By the end of this article, you’ll have a better understanding of how to craft a compelling email that will resonate with hiring managers.
So sit back, grab your resume, and get ready to learn. Let’s dive into the world of sending effective emails to hiring managers.
The Perfect Email Structure for Reaching Out to a Hiring Manager with Your Resume
If you’re on the hunt for a new job, knowing how to write an email to the hiring manager with your resume is essential. This document is your first shot at impressing the hiring manager, so it’s crucial to get the structure right. At first, it may seem like a daunting task, but fear not! With the help of Tim Ferriss’ writing style, you can write the perfect email that will grab the hiring manager’s attention and get you noticed.
The first thing to keep in mind is the subject line. Make sure your subject line is clear and to the point. The hiring manager should immediately understand the purpose of your email. Use a descriptive subject line such as, “John Doe’s Application for the Sales Manager Position.” This not only helps the hiring manager understand the task, but it also makes it easier for the hiring manager to locate your email later on when they need to refer to it.
Next, start the email with a greeting. Don’t be too casual! Address the hiring manager respectfully. Use their name if possible, to show that you have done your research and that you’re invested in the company. You can use “Dear Mr./Ms. Last Name,” but if you’re unsure of their gender-neutral title, use “Dear Hiring Manager.”
Introductory Paragraph: The first paragraph should be a concise introduction. Start by mentioning the position you’re applying for and where you saw the advertisement or posting. Then, mention a brief statement on why you’re a fit for the role, and what makes you stand out. This paragraph should be no longer than two or three sentences.
Main Paragraph: The second paragraph is where you can make your case and really shine. Explain to the hiring manager what skills you possess that would make you a good fit for the role. Mention specific examples of projects you’ve worked on, internships you’ve completed or previous jobs you’ve held that have equipped you with the necessary skills for the role. Don’t forget to research the company and express interest in their goals and how you fit into them.
Closing Paragraph: In the final paragraph, sum up your skills and experience and express your excitement about the opportunity of working for the company. Here, you can also mention the fact that you’ve attached your resume and that you’re looking forward to hearing back from the hiring manager. End the email by thanking the hiring manager for their time and consideration.
Close with a polite sign-off, an appropriate and respectful closing. “Sincerely,” or “Best regards” are both examples. Then, include your full name, phone number and email address below.
In conclusion, your email should be clear, concise, and persuasive. Make sure it’s free of any grammatical or spelling errors. Keep in mind that the hiring manager is likely going through numerous resumes and emails, so make sure your email stands out. With the help of Tim Ferriss’ writing style, nail your email structure and impress your future employer!
Email to Hiring Manager with Resume: for a Sales Position
Highlighting My Sales Skills and Experience
Dear Hiring Manager,
I am excited to submit my resume for the Sales position advertised on your website. As an accomplished sales professional, I am confident that I have the skills and experience you are looking for in your ideal candidate.
My years of experience in sales management, and my proven track record of having exceeded sales targets, enable me to hit the ground running in a new role. My strong communication and interpersonal skills make me an ideal candidate for building lasting relationships with clients and colleagues.
I am eager to discuss my qualifications in more detail and learn more about the Sales role at your company. Thank you for your consideration.
Promoting My Leadership Abilities for a Management Position
Dear [Hiring Manager],
I am writing today to submit my resume for the Management position at your company. As an experienced leader with a track record of achieving results, I am confident that I can help drive success in this role.
I have always been passionate about both people development and process improvement, and I can bring this expertise to help enhance the productivity and efficiency of your team. My ability to foster collaboration, motivate team members, and focus on results would make me an asset to your company.
I welcome the opportunity to discuss my qualifications further and learn more about the Management position at your organization. Thank you for your consideration.
Applying for an IT Position
Dear [Hiring Manager],
I am thrilled to submit my resume for consideration for the IT position at your organization. My experience, technical knowledge, and dedication to learning and mastering new skills make me a strong fit for the position.
As a proven problem solver, I am confident that I can help your company meet its technology challenges and drive innovation. Additionally, my ability to work collaboratively with others would make me an asset to any project team.
Thank you for your consideration, and I look forward to the opportunity to discuss my qualifications and interest in this position in more detail.
Emphasizing My Project Management Skills
Dear [Hiring Manager],
I am writing today to submit my resume for the Project Manager position currently open on your team. As an experienced project manager with a track record of delivering complex projects on time and under budget, I am confident that I could make a significant contribution to your organization.
My strong organizational skills, ability to manage and motivate teams, and capacity to communicate effectively with stakeholders make me an ideal candidate for this position. I take pride in my ability to build relationships with clients and strive for excellence in all that I do.
Thank you for your consideration, and I welcome the opportunity to discuss my qualifications and interest in this position further.
Applying for a Marketing Position
Dear Hiring Manager,
I am excited to submit my resume for the Marketing position at your organization. My experience in branding, market research, and creating engaging content for multiple channels make me an ideal candidate for the role.
As an innovative and results-oriented marketing professional with a strong track record of driving brand awareness and customer engagement, I am confident that I have the skills and experience required to excel at this position. I look forward to contributing to your company’s success.
I appreciate your consideration and look forward to the opportunity to discuss my qualifications in more detail.
Applying for a Teaching Position
Dear [Hiring Manager],
I am delighted to submit my resume for the teaching position at your esteemed organization. I have a passion for teaching and learning that I seek to share with my students, as evidenced by my extensive experience in education and community involvement.
I believe that my commitment to excellence in teaching, along with my communication and organizational skills, make me an ideal candidate for this position. I would be honored to contribute to the growth and success of your educational institution.
Thank you for your consideration, and I look forward to the opportunity to further discuss my qualifications and passion for teaching.
Seeking a Human Resource Position
Dear [Hiring Manager],
I am writing to express my interest in the Human Resource position advertised on your website. My education and experience in the field of HR would make me an ideal candidate for this role.
I possess strong organizational, communication, and interpersonal skills, all of which are essential to successfully manage and align an organization’s workforce with its strategic objectives. My passion for organizational development, talent acquisition, and employee retention make me the right candidate for this job.
Thank you for your time, and I look forward to discussing my qualifications further.
Tips for Crafting a Winning Email to a Hiring Manager with Your Resume
Sending your resume to a hiring manager might seem like an easy task, but it can make or break your chances of landing a job interview. To make a good impression and stand out from other candidates, you need to craft a well-written email that will grab the hiring manager’s attention. Here are some tips to help you write a winning email:
- Personalize your email: Address the hiring manager by name instead of using a generic salutation like “Dear Sir/Madam” or “To whom it may concern.” This shows that you have done your research and are genuinely interested in the company.
- Use a professional email address: Make sure your email address sounds professional and isn’t something like “firstname.lastname@example.org.” If necessary, create a new email account specifically for job applications.
- Keep your email short and to the point: A long, rambling email is likely to be ignored. Instead, focus on the most relevant information, such as your qualifications and why you are a good fit for the position.
- Show your enthusiasm: Express your excitement about the job opportunity and explain why you want to work for the company. This will help the hiring manager see that you are a motivated candidate who is genuinely interested in the role.
Now that you know some best practices for crafting an email to a hiring manager, here is a sample email that you can use as a template:
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Position] role at [Company]. I am impressed with the company’s mission and culture, and I believe that my skills and experience make me a strong candidate for the position.
As you can see from my attached resume, I have [Number of years] years of experience in [Industry/Field]. I am particularly skilled in [Highlight a few key skills or experiences that are relevant to the job]. I believe that these skills, combined with my passion for [Industry/Field], make me an excellent fit for the position.
I am excited about the opportunity to join the team at [Company] and contribute to its success. Thank you for considering my application. I look forward to hearing from you.
By following these tips and using the sample email as a guide, you can increase your chances of catching the attention of a hiring manager and landing your dream job.
Sample Email to Hiring Manager with Resume
What should be the subject line of the email?
The subject line of the email should be short and specific to indicate the purpose of the email. For example, “Application for [Position] at [Company]”.
How should I address the hiring manager in the email?
You can address the hiring manager by their name if you have it, or use a generic greeting like “Dear Hiring Manager” or “Dear Human Resources Team”.
What should the body of the email include?
The body of the email should briefly introduce yourself, express your interest in the position, highlight your relevant qualifications and experience, and attach your resume.
Should I attach my cover letter with the email?
If the job posting requires a cover letter, you should attach it with the email. However, if it is not explicitly mentioned, you can include a brief cover letter in the body of the email.
How should I format the resume in the email?
You should attach your resume as a PDF or Word document and label it with your name and the position you are applying for. Additionally, you can mention the attached file format and name in the email body.
Is it necessary to follow up after sending the email?
It is a good practice to follow up a week after sending the email to inquire about the status of your application. However, make sure not to come across as too pushy or desperate.
What should I avoid mentioning in the email?
Avoid mentioning salary expectations, personal details like age and marital status, and negative remarks about your previous employers or colleagues.
Should I include references in the email?
You should not include references in the email unless specifically asked for them. You can mention that you have references available upon request.
How can I make the email stand out and impress the hiring manager?
You can personalize the email by mentioning something specific about the company or the job posting that caught your attention, showing your enthusiasm and interest in the role, and highlighting your achievements and skills that align with the company’s needs.
Take the first step to your dream job
We hope this sample email has given you some ideas on how to reach out to hiring managers and showcase your skills and expertise. Remember to keep it professional, concise, and personalized. Thank you for taking the time to read our article, and we wish you all the best in your job search. Don’t forget to visit us again for more career advice and inspiration!