Are you tired of wondering what to write in your email when you need to send an attachment? Do you struggle to compose your thoughts into a concise and professional message? Worry no more because I’ve got you covered!
I’ve put together a sample email message for attachment that you can use as a template. The best part is, you can find various examples and edit them as needed to suit your needs.
Without further ado, here’s the sample email message:
I hope this email finds you well. I’m writing to follow up on our previous conversation about [insert topic]. As a reference, I’ve attached the necessary document(s) for your review.
Please let me know if you have any questions or if there’s anything else I can assist you with. I look forward to hearing back from you.
See how easy and simple that was? It’s important to keep your email message brief and to the point while still conveying professionalism. Don’t forget to include a proper greeting and closing to add a personal touch.
Try using this template the next time you need to send an attachment and save yourself some valuable time. Happy emailing!
The Best Structure for Sample Email Message with Attachment
As Tim Ferriss (best-selling author and podcast host) has pointed out, crafting the perfect email message requires a certain amount of strategy, tact, and precision. This becomes even more important when you’re sending an attachment as part of your message. Here’s what your email structure should look like.
First, start with a short, attention-grabbing subject line. Keep it concise and relevant to the attachment you’re sending. For example, if you’re sending a resume, your subject line might be: “John Doe’s Resume: Marketing Manager Position.”
Next, start with a brief introduction that establishes context and sets the tone for your email. This should be one or two sentences that explain the reason for sending the attachment and establish your relationship with the recipient.
In the next paragraph, provide some context for the attachment. Explain why you’re sending it and what the recipient can expect from it. You might also want to include some background information on the attachment itself, such as how long it took you to prepare it, or how it fits into a larger project.
After that, include the attachment. Make sure you’ve added the attachment before sending the email. You don’t want to be sending an email with a wrong attachment or no attachment. It’s a good idea to mention the name of the attachment in a sentence or two to help the recipient identify it.
Next, conclude your email with a polite closing. This could be something as simple as “Thank you for your time,” or “I appreciate your consideration.” Always make sure to sign off with your name, contact information, and any other pertinent details.
To sum up, the best structure for a sample email message with attachment is a short, attention-grabbing subject line, a brief introduction that establishes context, a paragraph providing some background on the attachment, the attached document, and a polite closing. Following the Tim Ferriss style of writing ensures that your email is concise yet informative, and reflects your professionalism in every aspect.
7 Sample Email Messages with Attachments
Recommendation Letter Sample
Dear Hiring Manager,
I am writing to recommend John Doe for the open position at your company. As John’s former supervisor, I can attest to his exceptional work ethic and dedication to achieving goals. John is a team player and natural leader who consistently goes the extra mile to ensure that projects are completed on time and to the best of his ability.
In his role as a project manager, John demonstrated excellent leadership skills and the ability to motivate his team to work efficiently and effectively. He was also responsible for creating and implementing innovative processes that improved project outcomes and reduced costs significantly.
I believe John would be an excellent addition to your team, and I am confident that he would bring his expertise and commitment to excellence to his new role. Please find attached John’s resume and contact me if you require any further information.
Follow Up on Meeting Request
I hope this email finds you well. I am following up on our previous communication regarding the possibility of arranging a meeting with you to discuss a potential business opportunity.
As promised, I am attaching a detailed proposal outlining the business idea and demonstrating the potential benefits for your company. I believe this opportunity could be a great fit for your team, and I am looking forward to hearing your thoughts.
Please let me know if you have any questions or if you would like to arrange a meeting to discuss this further. I am available at your convenience and look forward to your response.
Request for Information Sample
I hope this email finds you well. I am writing to request more information regarding your company’s products and services.
As a potential customer, I am interested in learning more about how your products or services can benefit my business. I have reviewed your website and marketing materials, but I would like to get more in-depth information to make an informed decision.
Please find attached a list of questions that I have regarding your products or services. I would greatly appreciate it if you could provide detailed answers to each of these questions.
Thank you for your time, and I look forward to hearing back from you soon.
Job Application Follow-Up
I hope this email finds you well. I am writing to follow up on my recent job application for the position of [Position Name] at [Company Name].
I am excited about the opportunity to join your team and contribute my skills and experience to your company. I believe that my qualifications make me an excellent candidate for this role and I would appreciate an update on the status of my application.
Please find attached my resume and cover letter for your reference. If you require any further information or if you need me to take any additional steps, please let me know.
Thank you for considering my application and I look forward to hearing from you soon.
Invoice Submission Reminder
I hope this email finds you well. I am writing to follow up on the invoice I submitted to your company on [Date]. I have attached a copy of the invoice for your reference.
Could you please confirm if you have received the invoice and the expected date of payment? Please let me know if there are any issues or if you need any further information regarding the invoice.
Thank you for your attention to this matter, and I look forward to hearing back from you soon.
Conference Invitation Letter
I hope this email finds you well. I am writing to invite you to participate in our upcoming [Event Name], which will be held on [Date], at [Venue Name].
Our event will provide an excellent opportunity to network with other professionals in the industry, learn about the latest industry trends, and gain valuable insights from industry leaders.
Please find attached the conference brochure with detailed information about the event, including the agenda and the list of guest speakers.
We would be delighted if you could join us for this exciting event. If you require any further information or if you have any questions, please do not hesitate to contact me.
Marketing Proposal Sample
I hope this email finds you well. I am excited to present my marketing proposal, which I believe will help your company achieve its marketing objectives and drive sales.
The proposal outlines a comprehensive marketing plan for your company that includes strategies for increasing brand awareness, improving customer engagement, and generating leads. It also includes a detailed budget and timeline to ensure that the project stays on track.
Please find attached the marketing proposal for your reference. I look forward to discussing this further with you and hearing your thoughts.
Thank you for considering my proposal, and I look forward to hearing from you soon.
Tips for Crafting a Great Email with Attachments
If you need to send an email with an attachment, you may be wondering how to ensure that it is received and opened by the recipient. Here are some tips for crafting a great email with attachments:
Use a clear subject line. The subject line should clearly indicate what the email is about and what the attachment is. This will help the recipient prioritize and understand the message.
Keep it short and sweet. Nobody wants to read a long email, especially when they have to download and open an attachment. Be brief and to the point, and only include essential information.
Include a brief explanation. Before the attachment, provide a brief explanation of what it is and why you are sending it. This will help the recipient understand the context and importance of the attachment.
Check the file size. If the attachment is too large, it may not be received or may cause problems for the recipient’s email inbox. Make sure the file size is appropriate for email.
Double check the attachment. Before hitting send, double check that the attachment is the correct file and that it opens properly. This will save time and embarrassment in case of a mistake.
Consider using a file sharing service. If the file is too large for email, consider using a file sharing service such as Dropbox or Google Drive. This will ensure that the file is easily accessible and does not cause email problems.
Follow up if needed. If you do not receive confirmation that the recipient received and opened the attachment, follow up with a quick email to make sure they received it and ask if they need further clarification or assistance.
By following these tips, you can ensure that your email with attachment is effective and well-received by the recipient.
FAQs about Sample Email Message with Attachments
What is an email message with attachment?
An email message with attachment is an email that includes a file or document which is sent to the recipient along with the email.
What is the purpose of sending an email with attachment?
The purpose of sending an email with attachment is to share documents or files such as images, videos, or documents with the recipient in an easy and efficient manner.
What types of files can be sent as an attachment in an email message?
Files such as Word documents, PDFs, images, videos, spreadsheets, and zip files can be sent as an attachment in an email message.
How do I attach a file to an email message?
You can attach a file to an email message by clicking on the “Attach” or “Attach File” button in your email service provider and selecting the file you wish to attach from your computer.
What is the maximum size of an attachment that can be sent in an email message?
The maximum size of an attachment that can be sent in an email message varies depending on the email service provider, but typically ranges from 10-25 MB.
How can I ensure that the recipient of my email message with attachment can open and view the file?
You can ensure that the recipient of your email message with attachment can open and view the file by confirming that the file format is compatible with their software or device.
Is it safe to open an attachment from an unknown sender?
No, it is not safe to open an attachment from an unknown sender as it may contain malware or a virus that can harm your computer.
What should I do if I receive an email message with an attachment from an unknown sender?
If you receive an email message with an attachment from an unknown sender, it is best to delete the email without opening the attachment.
How can I protect my email message with attachment from being intercepted by unauthorized parties?
You can protect your email message with attachment by encrypting the file or using a secure file sharing service.
That’s how to send an email with an attachment!
Hopefully, this sample email message for attachment helped make things clearer for you. It’s always a good idea to double-check that you’ve attached the correct document or file before sending it. And remember, if you’re receiving an attachment, take the time to save it to your computer or phone so you can access it later. Thanks for reading and don’t forget to visit again for more helpful tips and tricks!