How to Write a Professional Sample Email for Submitting Application

Are you struggling to write the perfect email while submitting an application? Don’t worry, you’re not alone. Crafting the perfect email can be a daunting task, but fear not – we have you covered.

We understand that your email must stand out among the rest, and it can be challenging to express yourself properly in a concise format. That’s why we’ve prepared a list of sample emails that you can use as a guide, along with tips on how to customize them to suit your specific needs.

Whether you’re applying for a job, an internship, or even a volunteer position, our samples cover various scenarios, and you can choose the one that suits your needs. We’ve also included some useful tips on how to tailor your email to the specific job you’re applying for.

So, stop worrying and start writing! Our samples will help you craft an email that not only showcases your qualifications but also demonstrates your professionalism. The best part? You can tweak them to match your needs. Say goodbye to the generic emails and say hello to the perfectly tailored application.

What are you waiting for? Check out our samples below and put your best foot forward while submitting your application.

Sample Email for Submitting an Application:

Dear [Name],

I am reaching out to you regarding the [Position/Title] that you advertised on [Platform] last week. I am highly interested in the position and believe that my skills and experience match the qualifications you’re looking for perfectly.

I have [provide brief summary of experience, skills, and achievements]. These experiences have enabled me to hone and develop my skills in [list key skills] and have taught me [list key lessons learned]. I’m confident that I’d make a valuable addition to your team and look forward to contributing to [Company/Organization].

Attached to this email is my resume. Please feel free to contact me if you need any additional information or would like to discuss my application further.

Thank you very much for considering my application.

Best regards,

[Your name]

The Best Structure for a Sample Email for Submitting a Job Application

As Tim Ferris would say, “Simplicity is the ultimate sophistication.” This principle applies to writing an email when submitting a job application. Hiring managers receive numerous job applications every day, and they don’t want to waste time going through a convoluted email. Here’s the best structure for a sample email that could help you stand out from the rest.

Start with a clear and concise subject line. Use the job title and your name to make it easy for the hiring manager to identify your email. For example, “Application for Marketing Manager – Jane Doe.” This sets the tone for the rest of your email, and it also makes a good first impression.

The first paragraph should introduce yourself and state the position that you’re applying for. Keep it simple and avoid lengthy introductions. Hiring managers want to know what you want and how you can benefit their company. So, get straight to the point.

The second paragraph should highlight your skills and qualifications briefly. Use brief bullet points to highlight your relevant experience, education, and skills that align with the job requirements. This shows the hiring manager that you’ve done your homework and have the necessary qualifications for the job.

The third paragraph should conclude your email by expressing your enthusiasm for the opportunity and a call-to-action. You can state that you’re looking forward to hearing from them and arrange the best way to follow up. It’s important to be polite and professional throughout your email, as this speaks volumes about your character and work ethic.

Finally, ensure that you have attached your CV and cover letter to the email. Double-check everything, and ensure that there are no typos or errors. This shows that you pay attention to details and take pride in your work. Once you’re sure everything is correct, hit the send button and wait for a response.

In conclusion, structuring an email when submitting a job application should be simple, professional, and well-organized. Employers receive numerous emails per day, so keep your email brief and to the point. Highlight your relevant skills, qualifications, and academic achievements briefly, expressing your enthusiasm for the vacancy. An email that follows this structure will stand out from the rest and might help you land a job interview.

Employment Application Submission

Application for Marketing Manager Position

Greetings Hiring Manager,

Firstly, I would like to express my interest in the Marketing Manager position that was advertised on your company’s website. With my extensive experience in the field of marketing, I am confident that I have the necessary skills and qualifications to excel in this role.

As a marketing professional with over five years of experience, I have gained valuable knowledge and expertise in devising and implementing marketing strategies that have generated outstanding business outcomes. Additionally, I have excellent communication and leadership skills that enable me to work seamlessly and productively with a team.

Thank you for considering my application. I am excited about the opportunity to join your company’s distinguished marketing team and contribute to its continued success.

Best regards,

[Your Name]

Membership Application Submission

Application for Professional Association Membership

Dear Membership Committee,

I would like to apply for membership to [Professional Association Name] as a [Membership Category]. I am excited about the opportunity to become a member of an association that fosters professional and personal growth, development, and networking opportunities for its members.

As an accomplished professional in my field, I believe that membership in [Professional Association Name] will enhance my career progression and provide me with a platform to learn and share knowledge with like-minded professionals. Additionally, I am keen to get involved in the association’s various programs, events, and committees to contribute to its growth and success.

Thank you for considering my application for membership. I look forward to the opportunity to engage with fellow members and actively participate in the association’s initiatives.

Yours sincerely,

[Your Name]

Academic Application Submission

Application for Master’s Degree Program in Business Administration

Dear Admissions Committee,

I am writing to apply for the Master’s Degree Program in Business Administration offered by your esteemed institution. Pursuing this program aligns with my future academic and professional goals, and I am excited to submit my application.

With my undergraduate degree in Business Administration coupled with three years of work experience in the field, I have gained a deeper appreciation for the role of business administration in shaping the global economy. Additionally, I have acquired valuable skills that will enable me to make significant contributions to the program and the business world at large.

Thank you for considering my application. I look forward to the opportunity to become a part of your prestigious academic community and contribute to the success of the program.

Best regards,

[Your Name]

Scholarship Application Submission

Application for Academic Excellence Scholarship

Dear Scholarship Committee,

I am writing to apply for the Academic Excellence Scholarship offered by [Scholarship Provider Name]. I am excited to submit my application and hopeful that I will be considered eligible for the scholarship.

As an academically strong student with a deep-rooted passion for learning, I am committed to working hard and pushing myself to achieve greater heights. Additionally, I am involved in several extracurricular activities, including volunteering, student clubs, and sports, which contribute to my all-rounded development.

Thank you for taking the time to consider my application. I am grateful for the opportunity to pursue my academic goals and make a significant impact on the world through my education.


[Your Name]

Internship Application Submission

Application for Fall Internship Program

Dear Hiring Manager,

I am thrilled to apply for the Fall Internship Program currently being offered by your company. Pursuing this internship aligns with my future career aspirations, and I am confident that I possess the necessary skills to be a valuable addition to your team.

As a recent graduate with a degree in [Field], I have gained a solid foundation of knowledge in my area of study. Additionally, I have completed several relevant courses and acquired relevant skills in [Skill 1], [Skill 2], and [Skill 3], which I believe align with the company’s requirements for the internship role.

Thank you for considering my application. I am enthusiastic about the opportunity to work with your esteemed organization and contribute to the company’s success.

Best regards,

[Your Name]

Volunteer Application Submission

Application for Volunteering with [Volunteer Organization Name]

Dear Volunteer Program Manager,

I am interested in applying to volunteer with [Volunteer Organization Name]. I am excited about the opportunity to contribute my time and skills towards a worthy cause and make a meaningful impact in the community.

As a dedicated individual, I believe that volunteering enables me to make a positive difference in society while learning new skills and personal growth. Additionally, I have experience in community service, and I am passionate about [Cause/Area of Interest] and eager to contribute my expertise and skills to support the volunteer organization’s goals and objectives.

Thank you for considering my application. I am eager to start my volunteering journey with [Volunteer Organization Name] and make a difference in the lives of the people we serve.

Warm regards,

[Your Name]

Feedback Submission

Feedback for Outstanding Customer Service Experience

Dear Customer Service Manager,

I recently had the pleasure of interacting with one of your customer service representatives, and I would like to extend my sincere appreciation for the outstanding service provided. The customer service representative, [Representative Name], exceeded my expectations and demonstrated exceptional customer service skills.

[Representative Name] was attentive, patient, and went the extra mile to ensure that all my needs were met. I felt heard and valued, and it was a refreshing experience to receive such personalized attention. The experience left a lasting impression on me and has reinforced my loyalty towards your brand.

Once again, I would like to thank you for providing such exceptional customer service. Please extend my gratitude to [Representative Name], who has undoubtedly set a high standard for customer service excellence.

Best regards,

[Your Name]

Tips for Writing a Winning Email for Submitting Job Application

You have just found a job opportunity that perfectly matches your skills and professional experience, so now it’s time to submit your application. However, before you hit the send button, make sure you take the time to craft a winning email that will grab the recruiter’s attention and make them want to learn more about you. Here are some tips to help you create an effective email for submitting your job application:

  • Keep it concise: Recruiters receive dozens of applications every day, so it’s important to keep your email short, clear, and to the point. Focus on highlighting your qualifications that are relevant to the position and avoid sharing unnecessary information that can distract from your message.
  • Use a professional tone: While it’s important to show your personality and enthusiasm, it’s equally important to present yourself in a professional and polished manner. Use a formal tone, avoid slang or overly casual language, and proofread your email carefully for errors or typos.
  • Personalize your message: Show the recruiter that you have done your research and that you are genuinely interested in the position. Address the recruiter by name, mention the position you are applying for, and explain why you are a good fit for the role based on your skills and experience.
  • Attach your documents: Don’t forget to attach your resume, cover letter, or any other documents that the employer requires. Make sure the files are properly labeled and organized, and let the recruiter know that you have attached the documents in your email.
  • Follow up: After sending your email, it’s a good idea to follow up with the employer in a few days to confirm that they received your application and to express your continued interest in the position. Keep your follow-up email short and polite, and don’t hesitate to ask for feedback or clarification if necessary.

By following these tips, you can create a compelling and professional email that will help you stand out from other applicants and increase your chances of landing your dream job. Remember to be confident, be yourself, and always put your best foot forward!

FAQs about Sample Email for Submitting Application

What is a sample email for submitting an application?

A sample email for submitting an application is a template or example email that you can use to send your job application to a prospective employer.

What are the benefits of using a sample email for submitting an application?

The benefits of using a sample email for submitting an application are it saves time, ensures accuracy, ensures consistency, and provides a professional look to your email.

How should I address the recipient in my email?

You should address the recipient as “Dear Sir/Madam” or “Dear Hiring Manager” if you do not know the name of the person you are writing to. Otherwise, address the recipient with their name and use a formal salutation like “Dear Mr. Smith” or “Dear Ms. Jones.”

What should be the subject line of my email?

The subject line of your email should be concise, specific, and mention the position you are applying for, e.g., “Application for Marketing Manager Position.”

What should I include in the body of my email?

In the body of your email, you should mention the position you are applying for, your qualifications and experiences relevant to the job, a brief explanation of why you are interested in this job, and your contact information. Attach your resume and cover letter to the email.

How long should my email be?

Your email should be concise and to the point. It should ideally not exceed three short paragraphs.

What should I do after sending my email?

You should follow up with the employer after sending your email. You can either call them or send a polite email inquiring about the status of your job application.

What should I avoid in my email?

You should avoid using informal language, using multiple fonts and colors, providing irrelevant information, and committing grammatical or spelling errors.

What are some best practices for writing an email for submitting an application?

Some best practices for writing an email for submitting an application include personalizing your email, proofreading it multiple times, being concise and relevant, and sounding confident and professional.

Sincerely Yours!

Well, well, well, that’s a wrap! You’ve now got all the tips you need to create the perfect email for submitting your job application. Keep in mind that the key to success lies in being professional, to-the-point, and friendly. Always double-check your email several times to make sure you avoided any spelling or grammar mistakes. Thanks for spending your time with us here at [Website Name]. Be sure to check back later for more useful articles and tips. Good luck with your job search!