Revised Quotation Email Sample: Best Practices for Writing Effective and Professional Emails

Are you struggling with crafting the perfect quotation email? Do you find yourself constantly tweaking and revising, hoping to strike the right balance of persuasive language and clear pricing information? If so, you’re not alone. Luckily, we’ve got a solution for you.

Introducing our revised quotation email sample, available now for your use. This sample includes all the elements of a successful quotation email, including an attention-grabbing subject line, a clear introduction, detailed pricing information, and a call to action that encourages the recipient to take the next step.

But that’s not all. We understand that every business is unique, and that one-size-fits-all solutions don’t always work. That’s why we’ve also included a variety of examples, so you can see how our sample can be adapted to suit your specific needs.

So don’t waste any more time struggling with your quotation emails. Download our revised quotation email sample today and see for yourself how easy and effective persuasive pricing communication can be.

The Best Structure for a Revised Quotation Email

When it comes to sending a revised quotation email, it’s important to ensure that the email is structured in a clear and concise way to avoid any confusion on the recipient’s end. The following structure can be used as a guide to help you craft an effective revised quotation email.

1. Salutation and Introduction: Begin your email by addressing the recipient by their name, and thank them for the opportunity to submit a revised quotation. This section should be brief and to the point.

2. Recap of Previous Quotation: In the second paragraph, summarize the details of the previous quotation that was provided, including any changes that were discussed during the negotiation process.

3. Explanation of Revisions: Next, provide a detailed explanation of the changes that have been made to the original quotation. This section should be broken down into sections to make it easier for the recipient to understand the revisions that have been made.

4. Pricing and Payment: In this section, provide the revised pricing details and payment terms that have been agreed upon. This should include any discounts or special offers that have been applied, as well as the payment schedule that the recipient will need to adhere to.

5. Clear Call-to-Action: The final paragraph should include a clear call-to-action, prompting the recipient to take the necessary steps to move forward with the revised quotation. This may include requesting a formal acceptance of the quotation, or asking for any additional information that may be required to finalize the agreement.

By following this clear structure, you can help ensure that your revised quotation email is easy to read and understand, and that the recipient has all of the information they need to make an informed decision.

Revised Quotation Email Samples

Revised Quotation for Service Contract

Dear [Client Name],

We would like to revise our quotation for the service contract we provided for your company. After reviewing the details of your requirements, we have revised the pricing to better reflect the scope of work and resources needed to complete the project. Our updated quotation is attached for your review.

If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us. We value the opportunity to work with your company and are committed to providing exceptional service to all of our clients.

Best regards,

[Your Name]

Revised Quotation for Product Purchase

Dear [Client Name],

We are pleased to provide you with a revised quotation for the purchase of our product. After reviewing the details of your order and taking into account any discounts or promotions that may be available, we have adjusted the pricing to better meet your budget requirements.

The attached quotation reflects our commitment to providing high-quality products at competitive prices. If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us. We appreciate your business and look forward to serving your needs in the future.

Sincerely,

[Your Name]

Revised Quotation for Event Coordination

Dear [Client Name],

We have revised the quotation for our event coordination services in light of the additional services that you have requested. The updated quotation reflects the scope of work that you have outlined and the resources required to make your event a success.

We remain committed to providing high-quality services and are confident that our team will exceed your expectations. If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us. We are dedicated to providing exceptional service to all of our clients.

Best regards,

[Your Name]

Revised Quotation for Website Design

Dear [Client Name],

We have revised the quotation for the website design services that we will be providing for your company. The updated quotation reflects the scope of work that you have outlined and the level of customization and functionality that you have requested.

We are committed to providing high-quality services that will help your company stand out in the digital marketplace. If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us. We appreciate your business and look forward to working with you.

Sincerely,

[Your Name]

Revised Quotation for Printing Services

Dear [Client Name],

We are pleased to provide you with a revised quotation for the printing services that we will be providing for your company. The updated quotation reflects any changes that you have requested and takes into account any discounts or promotions that may be available.

We are committed to providing high-quality services at competitive prices. If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us. We look forward to serving your printing needs in the future.

Best regards,

[Your Name]

Revised Quotation for Consulting Services

Dear [Client Name],

We have revised the quotation for our consulting services to better reflect the scope of work and resources needed to complete the project. The updated quotation takes into account any changes or additions that you have requested and reflects the level of expertise and experience that our team brings to the table.

We are committed to providing exceptional service to all of our clients. If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us. We appreciate your business and look forward to working with your company.

Sincerely,

[Your Name]

Revised Quotation for Catering Services

Dear [Client Name],

We have revised the quotation for our catering services to better reflect the menu options that you have selected and the number of guests that will be attending your event. The updated quotation takes into account any changes or additions that you have requested and reflects the high-quality ingredients and exceptional service that we provide.

We are dedicated to making your event a success and are committed to providing the best possible service to all of our clients. If you have any questions or concerns regarding the revised quotation, please do not hesitate to contact us.

Best regards,

[Your Name]

Tips for Writing a Revised Quotation Email Sample

When sending a revised quotation email to a client, it is important to ensure that the message is clear, concise and maintains a professional tone. Here are some tips to help you write a well-crafted email:

  • Begin by thanking the client for their interest in your product or service. This shows gratitude and sets a positive tone for the email.
  • Clearly state that the email is a revised quotation and reference the original quote. This helps to avoid confusion and ensures that the client knows what the email is about.
  • Include a summary of the changes that have been made to the quotation. This could be in the form of a bullet point list or a brief explanation of each change. This helps the client understand the new figures and any changes made to the original quotation.
  • Provide an explanation for any changes made to the quotation. This could include a change in scope, additional services or changes in pricing. A clear and concise explanation ensures that the client understands the reasons for the changes made.
  • Address any questions or concerns that the client may have. Provide your contact details in case they require further clarification.
  • End the email on a positive note and thank the client for their continued interest in your business.

By following these tips, you can ensure that your revised quotation email is professional and well-crafted. Remember to keep your tone positive and clear.

FAQs for Revised Quotation Email Sample

What is a revised quotation email?

A revised quotation email is an email that includes modified information or pricing details for a product/service previously quoted to a customer.

Why would I need to send a revised quotation email?

You may need to send a revised quotation email if there are changes made to the original quotation, such as updated pricing, availability, or product information.

How do I format my revised quotation email?

Your revised quotation email should include a clear subject line, a brief explanation of the changes made, updated pricing and information, and a call-to-action to encourage the customer to make a purchase.

What should I do if the customer is unhappy with the revised quotation?

If the customer is unhappy with the revised quotation, you may need to negotiate and make further changes to come up with a mutually agreed-upon price and terms.

Is it appropriate to send a revised quotation email for a small change in price?

Yes, it is appropriate to send a revised quotation email for any changes in price, regardless of how small it may be.

Should I apologize for the changes made in the revised quotation email?

Yes, it’s appropriate to acknowledge the changes made and say sorry for any inconvenience caused to the customer.

What should I do if the customer doesn’t respond to my revised quotation email?

If the customer doesn’t respond to your revised quotation email, you can follow up with a friendly reminder email or call to check if they have any queries.

How do I ensure my revised quotation email stands out in the customer’s inbox?

You can make your revised quotation email stand out by including a personalized subject line, using a professional tone, keeping the email brief, and avoiding using technical jargon.

What should I do if the customer accepts the revised quotation?

If the customer accepts the revised quotation, you should follow up with the customer to confirm the details, payment and delivery arrangements and provide excellent customer service to ensure customer satisfaction.

That’s A Wrap!

And there you have it! A simple and straightforward revised quotation email sample that can help you win over clients and close deals as quickly as possible. We hope that this article has provided you with the guidance you need to craft compelling emails that accurately reflect your business and impress your clients. Don’t hesitate to reach out to us if you have any questions or concerns. We’re always happy to help! Thanks for reading, and remember to visit us again for more business and lifestyle tips. Until next time!