Do you struggle with crafting the perfect resume email? Are you unsure of what to include or how to format it? Look no further! In this article, we provide you with a sample resume email that you can use as a starting point or edit to fit your specific needs. Say goodbye to hours spent staring at a blank email and hello to a professional and polished introduction to potential employers. Let’s dive in and make your resume email standout in a sea of applicants.
The Best Structure for a Resume Email Sample
If you’re sending a resume via email, it’s important to format your email in a professional manner. The way you structure your email can make a big difference in how it’s received by the recipient. In this article, we’ll provide some tips on how to structure your resume email sample to make sure you put your best foot forward.
1. Use a clear and professional subject line
The subject line is the first thing the recipient sees when they receive your email. Use a clear and professional subject line that includes your name and the position you’re applying for. This will help ensure your email gets noticed and opened.
2. Begin with a formal greeting
Address the recipient by name and use a formal greeting such as “Dear Mr./Ms. Last Name” or “Hello First Name Last Name.” This shows professionalism and respect for the recipient.
3. Introduce yourself and express your interest in the position
In the first paragraph, introduce yourself and express your interest in the position. Explain why you’re interested in the role and what you can bring to the company. Keep this section brief, as you’ll provide more detail in your attached resume.
4. Highlight your qualifications and experience
In the second paragraph, provide a brief summary of your qualifications and relevant experience. This should include your education, relevant certifications, and work experience. Make sure to emphasize why you’re a good fit for the position.
5. Explain why you’re a good fit for the company
In the next paragraph, explain why you’re a good fit for the company. Research the company and mention something specific that you admire about them. This shows that you’ve done your homework and are genuinely interested in working for this company.
6. Include a call-to-action
End your email by including a call-to-action. Invite the recipient to review your attached resume and ask for an interview. Make it clear that you’re available for an interview and provide your contact information.
When sending a resume via email, it’s important to structure your email in a clear and professional manner. Use a clear and professional subject line, a formal greeting, and a brief introduction. Highlight your qualifications and relevant experience and explain why you’re a good fit for the company. End your email with a call-to-action and make it clear that you’re available for an interview. By using this structure, you’ll increase your chances of getting noticed and landing the job.
7 Resume Email Samples for Different Reasons
Resume Recommendation for Potential Employer
Dear [Employer’s Name],
I am writing to recommend [Applicant’s Name] as an exceptional candidate for your open position. [He/She] has worked for [number of years] in the [industry] industry and has [specific skill or experience related to the job]. During [his/her] time at [previous company], [he/she] consistently exceeded expectations with [specific accomplishment].
Aside from [his/her] technical skills, [Applicant’s Name] is a pleasure to work with. [He/She] is dependable, self-motivated, and always goes above and beyond. I have no doubt that [he/she] would be a valuable asset to your team and contribute to your company’s success.
Thank you for considering [Applicant’s Name] for the position. Please do not hesitate to contact me if you have any further questions.
Resume Recommendation for Graduate School
Dear [Admissions Committee Name],
I am writing to recommend [Applicant’s Name] for your [program name] graduate program. [He/She] was a student in my [course name] course and stood out as one of the most driven and intellectually curious students in the class.
[Applicant’s Name] showed a talent for [specific skill or subject] and consistently produced high-quality work. [He/She] also demonstrated excellent collaboration and communication skills, frequently leading group discussions and presenting [his/her] findings to the class.
Based on my experience with [Applicant’s Name], I have no doubt that [he/she] would excel in your competitive graduate program. Please do not hesitate to contact me if you have any further questions regarding [his/her] abilities or potential. Thank you for your time and consideration.
Resume Recommendation for Promotion
Dear [Manager’s Name],
I am writing to highly recommend [Employee’s Name] for a promotion within our company. [He/She] has been an invaluable member of our team since [his/her] start date and has consistently demonstrated exceptional leadership, problem-solving, and communication skills.
[Employee’s Name] has led a number of successful projects during [his/her] time here, consistently exceeding our team’s goals and expectations. [He/She] has also demonstrated an unwavering dedication to our company’s mission and values, consistently modeling the type of behavior we expect from all team members.
I am confident that [Employee’s Name] would excel in the [position name] role, and I wholeheartedly recommend [him/her] for the promotion. Thank you for your attention and consideration, and please do not hesitate to contact me if you have any further questions.
Resume Recommendation for Volunteer Position
Dear [Organization’s Name],
I am writing to enthusiastically recommend [Applicant’s Name] for your [position name] volunteer position. [He/She] has been a friend and colleague of mine for [length of time], and I have no doubt that [he/she] would be an outstanding addition to your team.
[Applicant’s Name] has demonstrated a strong commitment to [specific cause or skill related to the position] and has volunteered extensively in this capacity. [He/She] has also exhibited excellent communication skills and showed a talent for [specific task related to the position].
I cannot stress enough how valuable [Applicant’s Name] would be to your organization. Please do not hesitate to contact me if you have any further questions regarding [his/her] qualifications or potential contribution to your team.
Resume Recommendation for Internship
Dear [Hiring Manager’s Name],
I am pleased to recommend [Applicant’s Name] for your [internship position] at [company name]. [He/She] was a student in my [course name] course, and I was consistently impressed with [his/her] work ethic, critical thinking skills, and dedication to the [industry or subject].
[Applicant’s Name] also demonstrated an eagerness to learn and grow, as evidenced by [specific project or experience]. I believe [he/she] would flourish in the dynamic and challenging environment of your internship program.
I encourage you to give [Applicant’s Name] serious consideration for the [internship position], and please do not hesitate to contact me if you have any further questions regarding [his/her] abilities or potential.
Resume Recommendation for Scholarship
Dear [Scholarship Committee Name],
I am writing this letter of recommendation for [Applicant’s Name], who was a student in my [course name] course at [university name]. [He/She] is an exceptional student who demonstrated a passion for [specific subject or skill relevant to the scholarship] and performed exceptionally well in class.
[Applicant’s Name] also exhibited a strong work ethic, exceptional leadership skills, and a commitment to [specific cause or extracurricular activity related to the scholarship]. [He/She] is an outstanding candidate for your scholarship program and I have no doubts regarding [his/her] future academic and professional success.
Please do not hesitate to contact me should you require any further information regarding [Applicant’s Name]’s qualifications. Thank you for your time and consideration.
Resume Recommendation for Colleague
Dear [Recipient’s Name],
I am writing this letter of recommendation for [Colleague’s Name], who has been a coworker of mine for [number of years]. I have had the pleasure of observing [his/her] professional and personal development, and I can unequivocally attest to [his/her] exceptional qualities as an employee, colleague, and friend.
[Colleague’s Name] is a diligent worker who consistently demonstrates excellent communication, leadership, and problem-solving skills. [He/She] is a team player who is always willing to go the extra mile to get things done, and [he/she] is highly respected and valued by [his/her] peers and superiors alike.
It is without hesitation that I highly recommend [Colleague’s Name] for any position or opportunity for which [he/she] may apply. I have no doubt that [he/she] will perform exceptionally and contribute significantly to any organization fortunate enough to have [him/her] as a member.
Tips for Writing a Stellar Resume Email Sample
When it comes to applying for jobs, your email and resume are the first impression that potential employers have of you. This is why it’s important to craft a stellar resume email that captures attention and convinces hiring managers to consider your application. To help you out, here are some tips on how to write a great resume email:
- Make your subject line count – Your subject line should be clear and concise, and it should clearly state the purpose of the email. Consider including the position you’re applying for and your name.
- Personalize your email – Avoid using generic language and templates. Instead, show that you’ve done your research by mentioning the company and position specifically, and highlighting your relevant skills and experiences.
- Keep your email short and sweet – You don’t want to overwhelm the hiring manager with a long email. Instead, keep your email to one page or less, and use bullet points to highlight important information.
- Show, don’t tell – Your resume should support the claims you’re making in your email. Rather than telling the hiring manager how great you are, provide specific examples of times when you’ve excelled in similar roles.
- End with a call to action – Your email should clearly state what you’re hoping to achieve, whether it’s a phone call, an interview, or a request for further information. Make it easy for the hiring manager to respond by including your contact information and availability.
By following these tips, you’ll be well on your way to crafting a top-notch resume email that highlights your strengths and convinces potential employers that you’re the best candidate for the job.
Resume Email Samples FAQ
What should I include in a resume email?
You should include your resume as an attachment or a link to your online profile, a brief introduction or cover letter, and your contact information.
What subject line should I use for a resume email?
Use a clear and concise subject line that includes your name and the position you are applying for.
How do I address the recipient in a resume email?
Address the recipient as “Dear Hiring Manager” or “Dear [Company Name] Recruitment Team” if a specific name is not provided in the job posting.
Should I include my references in a resume email?
No, it is not necessary to include your references in a resume email. You can provide them if requested later in the hiring process.
What file format should I use for my resume attachment?
It is best to use a common file format such as PDF or Word. Check the job posting or company’s instructions for any specific requirements.
Should I include a photo in my resume email?
No, it is not necessary or recommended to include a photo in a resume email, unless it is specifically requested by the company.
How long should my resume email be?
Your email should be brief and to the point, typically no more than a few paragraphs. Save the detailed information for your actual resume and cover letter.
What should my email signature include?
Your email signature should include your full name, contact information, and any relevant job titles or degrees. You can also include a link to your LinkedIn profile.
How do I follow up on a resume email?
Wait at least one week before following up with the company. Send a polite email reiterating your interest in the position and asking about the status of your application.
Before You Hit Send
Now that you have a better understanding of how to craft the perfect resume email, remember to take a final look before hitting send. Double-check for typos, ensure that all links are correct, and don’t forget to attach your resume! Thank you for taking the time to read this article, I hope you found it helpful. Be sure to come back and visit us soon for more career tips and advice. Best of luck on your job search!