Resignation Email Sample for Personal Reason: How to Write an Effective Letter

Are you in a situation where you need to write a resignation email for personal reasons? Don’t worry, you’re not alone. Sometimes, leaving a job can be a tough decision to make, especially when it’s for personal reasons. Whether it’s for health, family, or other personal reasons, writing a resignation email can be a daunting task.

But here’s the good news – you don’t have to do it alone. In this article, we’ve got you covered with a resignation email sample for personal reasons that you can use as a template and edit as needed.

We understand that resigning from a job can stir up a lot of emotions and anxiety, but having a well-crafted resignation email can make the process smoother and more professional. With our sample, you can ensure that you are communicating your resignation in a clear, concise, and respectful manner.

In addition to the sample, we’ll also share some tips and best practices to keep in mind when writing your own resignation email. Our goal is to help you make a graceful exit and maintain positive relationships with your colleagues and employer.

So, let’s dive in and check out the resignation email sample for personal reasons and literary snack on the calm and collected writing style inspired by Tim Ferris – the best-selling author, entrepreneur, and world-class speaker.

The Best Structure for a Resignation Email Sample for Personal Reason

If you are considering leaving your job due to personal reasons, the thought of writing a resignation email may seem daunting. However, it is important to approach the situation professionally and respectfully. Tim Ferriss, the author of “The 4-Hour Work Week,” encourages a concise and clear writing style when communicating important messages. Follow this structure for the best resignation email sample for personal reasons:

1. Salutation

Address your boss or supervisor by their name and thank them for the time you spent working at the company. This sets a positive tone for the rest of the email.

2. Start with a brief explanation

Provide a brief explanation of why you are resigning. Remember to keep your personal reasons private and considerate. Thank your employer for the opportunity they have given you.

3. Provide a clear end date

In order to assist your employer with a smooth transition, it is important to provide a clear end date. This gives them enough time to organize your replacement while reducing any negative impact on the business.

4. Offer help with the transition

If possible, offer to help with the transition process. This shows that you care about the company and want to leave on good terms. Let your employer know that you want to assist in any way you can, starting with a proper handover of tasks.

5. Express gratitude and well wishes

Express gratitude for the experience and well wishes for the future. A positive tone will help to emphasize your appreciation for the company.

6. Optional: Keep in touch

Optionally, consider mentioning that you’d like to keep in touch in the future. This demonstrates a level of professionalism and suggests that there are no hard feelings between yourself and your employer. Include your personal contact information in this section.

Overall, a resignation email does not have to be lengthy or complicated. Tim Ferriss’ concise writing style can be very useful for communicating important messages. By following the structure above, you can express your personal reasons for leaving while maintaining a professional and respectful relationship with your employer.

7 Sample Resignation Email for Personal Reason Letters

Resignation Letter Due to Family Emergency

Dear Manager,

It is with a heavy heart that I submit my resignation, effective immediately. Unfortunately, my family is currently experiencing an unexpected and urgent medical emergency that requires my immediate attention overseas. As a result, I need to devote all of my time and energy to support my loved ones during this difficult period, and I cannot continue to fulfill my professional responsibilities.

I would like to express my sincere gratitude for the learning opportunities, support, and guidance that you and the company have provided me during my tenure. It has been a privilege and an honor working with such an incredible team and learning so much from each and every one of you. I apologize for any inconvenience that my sudden departure may cause and will ensure a seamless transition of my responsibilities to my replacement.

Thank you again for everything and I hope to remain in contact in the future.

Best regards,

[Your Name]

Resignation Letter Due to Personal Illness

Dear [Manager’s Name],

It is with a heavy heart that I submit my resignation, effective within two weeks. Unfortunately, I have recently been diagnosed with a serious medical condition that requires me to take an extended leave of absence from work to focus on my recovery.

I would like to express my sincerest appreciation for the support and understanding that the company has shown me during this challenging time. Your messages and acts of kindness have been critical in helping me to remain optimistic and motivated throughout this ordeal, and I will carry the memories and lessons of my time here with me throughout my life. I apologize for the inconvenience that my departure may cause and assure you that I will assist with the recruitment and onboarding of a capable replacement.

Thank you again for all the wonderful years we’ve shared, the lessons you’ve imparted, and the friendships we’ve made. I am confident that this gap in my career is only temporary and that I will take up here again in full force as soon as I recover.


[Your Name]

Resignation Letter Due to Stress and Overwork

Dear [Manager’s Name],

It is with a heavy heart that I resign from my position at [Company’s name], effective immediately. I have been struggling with stress and overwork for some time now, and I have come to realize that this situation is unsustainable for my health and wellbeing. As much as I have enjoyed working in this dynamic and challenging environment, I need to focus on my recuperation and self-care.

I want to express my gratitude for the opportunities that I have had while working at the [Company’s name], as well as the support and encouragement that you have extended to me during my time here. I have learned a lot, gained invaluable experience, and forged lifelong friendships. However, it is time for me to focus on my physical and mental health, and I would request for the necessary arrangements to be made as quickly as possible so that I can attend to my personal commitments.

Thank you again for your understanding and cooperation.


[Your Name]

Resignation Letter Due to Unexpected Relocation

Dear [Manager’s name],

I am writing to inform you of my resignation effective [date], due to unexpected relocating to another city. We really enjoyed our family life here, but recent family events require us to move to another city to be closer to our extended family and provide better opportunities for our children’s education. We have to make a tough decision to leave our position at [Company’s name].

Working with you for the past [number of months/years] has been a tremendous experience, and I am very grateful for the opportunities and challenges that you have given me. I cherish the memories of the organization and will miss my colleagues dearly. The work here has taught me a lot and has made me the person I am today. Although this chapter of my career is finishing, I am confident that I will carry its lessons and friendships forward throughout my life.

Please let me know what I can do to facilitate a proper handover before my departure, and thank you again for everything.

With heartfelt gratitude,

[Your Name]

Resignation Letter Due to Going Back to School

Dear [Manager’s name],

I am writing this email to inform you of my resignation from my position as [Job title] at [CompanyName]. I have decided to pursue further education and enhance my knowledge, which will require me to focus solely on my education and studies.

I am grateful to the company for the opportunities that it has provided me during my tenure with you. It was a fantastic learning experience for me, and it has equipped me with skills that I will cherish for a lifetime. Thank you for your support and encouragement that you have provided me, and it has made my journey at work a memorable one. I hope I get a chance to work with you in the future.

I will make sure to complete all my pending tasks before my exit and will ensure smooth handover before leaving the company. Please let me know how I can contribute my best in my final two week’s notice period. I appreciate the valuable time that I spent here and cherish the memories that I made during my work tenure. I will miss this place and my colleagues dearly.


[Your Name]

Resignation Letter Due To Personal Reasons

Dear [Manager’s Name],

This letter serves as my formal notice of resignation from my post as [Job Title] at [Company’s Name], effective within two weeks.

As much as I have enjoyed working for this organization, I have come to the difficult decision that it is time for me to move on for personal reasons.

I want to thank you for your understanding and kindness during the time I’ve spent in this workplace. I am grateful for all the opportunities you have given me to grow and learn in my career journey. It is important for me to give my full attention to my personal matters, and thus, I have to make this tough decision. Before my departure, I will do everything possible to ensure that there is a smooth transition between myself and the next person to hold this position.

Thank you again for providing me with so much support and encouragement during my time here. I will miss this place, my colleagues, and all the wonderful memories we’ve shared together.

Yours Sincerely,

[Your Name]

Resignation Letter Due to Starting a Business

Dear [Manager Name],

This email serves as notice of resignation from my current position of [current job title] at [company name]. This resignation is effective within two weeks from now.

It is with mixed emotions that I tender my resignation from the company. While I have enjoyed every moment of my time here, an opportunity has come my way that I cannot turn down. I have decided to start my own business, and while I am excited about the prospects that this new venture holds, it does require my full attention and dedication to make it a success.

Before I leave, I promise to complete all my pending tasks and provide adequate support during the transition period. Thank you for the opportunities that you have given me to learn and grow in my position. I count myself lucky to have been part of such an outstanding organization that values its employees, and I will always cherish the memories that I have made during my tenure.

Thank you again, and I wish you and the company all the very best for future endeavors.


[Your Name]

Tips for Writing a Resignation Email for Personal Reasons

Resigning from a job for personal reasons can be a tough decision, and crafting the perfect resignation email can be equally challenging. Here are some tips to help make the process easier:

  • Be clear and concise: Start your email by clearly stating that you are resigning and the date you will be leaving. Keep the tone professional, and avoid any negative comments about the company or your colleagues.

  • Express gratitude: Even if your departure from the company is due to personal reasons, it is important to express gratitude for the opportunities you have been given. Thank your employer, colleagues, and mentors for their support and guidance during your time with the company.

  • Provide a reason (if you feel comfortable): While you are not obligated to provide a reason for your resignation, giving a brief explanation can help your employer understand your decision and may also help them improve conditions for future employees. However, always keep in mind that it is not mandatory to provide the reason, so only share what you are comfortable with.

  • Offer help during the transition period: To ease the transition period, offer to help with the handover process and provide helpful guidelines to your employer and colleagues. This will help the company prepare for your departure and ensure that your workload is taken care of even after you leave.

  • End on a positive note: Close your email on a positive note by wishing your employer and colleagues all the best in their future endeavors. Let them know that you are willing to stay in touch and that you value the relationships you have established during your time with the company.

Resigning from a job for personal reasons can be a difficult decision, but by following these tips, you can ensure that your resignation email is professional, polite, and leaves a positive impression on your employer and colleagues.

Frequently Asked Questions (FAQs)

What should be the subject line of a resignation email for personal reasons?

The subject line of a resignation email should be clear and to the point, such as ‘Resignation – [Your Name]’. It should also mention the reason for resigning, for example ‘Resignation – Personal Reasons’.

Should I mention the reason for my resignation in the email?

While it’s not mandatory to mention the reason for your resignation in the email, it’s recommended to do so in a professional manner. You can mention personal reasons or any other valid reason that compelled you to resign.

How much notice period should I provide in the resignation email?

You should comply with the notice period that is mentioned in your employment contract. Typically, the notice period is at least two weeks, but it can be longer for higher-level positions. It’s important to mention your last working day in the email.

What should I include in the body of the resignation email?

The body of the resignation email should be brief and professional. You should mention the reason for resigning and provide a brief explanation if necessary. Thank your employer for the job opportunity and mention that you will help to ensure a smooth transition during the notice period.

Can I ask for a reference letter in the resignation email?

You can ask for a reference letter in the resignation email, but it’s a good idea to wait until you have completed your notice period. You can request a reference letter by mentioning it in the email and providing the required details, such as the recipient’s contact information.

Do I need to have a face-to-face meeting with my employer before sending the resignation email?

It’s recommended to inform your employer in person or over the phone before sending the resignation email. This will ensure that your employer is aware of your decision before receiving the email. However, if this is not feasible, you can send the email as a means of notification.

Should I mention my future plans in the resignation email?

It’s not necessary to mention your future plans in the resignation email, but you can do so if you wish. However, it’s important to focus on the reason for your resignation and ensuring a smooth transition during the notice period.

What should I do if I don’t receive a response to my resignation email?

If you don’t receive a response to your resignation email, you can follow up with your employer after a few days. It’s important to continue to work during the notice period and maintain a professional approach.

Is it necessary to cc HR in the resignation email?

It’s not mandatory to cc HR in the resignation email, but it’s recommended to do so to ensure that the relevant parties are informed. You can also check with your employer if they have any specific protocols in place for resignations.

Goodbye and Goodluck!

I hope this sample resignation email could help you in drafting your own resignation letter for personal reasons. Remember, always be honest, concise, and professional when resigning from a job. It’s never easy, but it’s necessary for your own personal growth and well-being. Thank you for reading this article. Please feel free to come back later and check out the other articles on our website. Have a nice day!