Reference Request Email Template

Crafting a reference request email can be a daunting task, especially when you’re not sure where to start. However, with the right template and guidance, you can confidently reach out to your former colleagues, mentors, or supervisors to request a reference for your job applications. In this article, we’ll provide you with a step-by-step guide on how to create a compelling reference request email that will help showcase your qualifications and skills to potential employers.

Best Structure for Reference Request Email Template

When requesting a reference via email, it’s important to format your message in a clear and professional manner. Here is a recommended structure for your reference request email template:

  • Introduction: Start by addressing the recipient and introducing yourself. Mention how you know each other and emphasize the positive experiences you’ve had together.
  • Reason for Request: Clearly state the reason for your email – to request a reference from the recipient. Explain why their feedback would be valuable to you.
  • Ask for Reference: Politely ask if the recipient would be willing to provide a reference for you. Be sure to mention the type of reference you are seeking (e.g. professional, academic, character).
  • Instructions: Provide any necessary details for the reference request, such as preferred contact method (email or phone), deadline for submission, and any specific topics you would like them to address.
  • Thank You: Express your gratitude for their time and willingness to provide a reference. Let them know how appreciative you would be for their support.

Here is a sample reference request email template that follows the above structure:

Subject: Request for Reference
Dear [Recipient’s Name],
I hope this email finds you well. I am reaching out to request a reference from you as I apply for [specific opportunity]. We worked together at [company/school] and I greatly value the experiences we shared.
If you are able to provide a reference for me, I would be grateful. I am seeking a [professional/academic/character] reference that highlights my [specific skills or qualities].
Please feel free to contact me via email or phone at your convenience. The deadline for submitting references is [date], so I would appreciate your timely response. If there are any specific points you would like me to address, please let me know.
Thank you in advance for considering my request. Your support means a lot to me and I truly appreciate your time and effort.
Best regards,
[Your Name]

Sample Reference Request Email Templates

How to Draft a Reference Request Email Template?

When crafting a reference request email template, it’s important to be professional and concise. Begin by addressing the recipient respectfully, stating your reason for reaching out, and providing any relevant context if necessary. Clearly outline what type of reference you are requesting and specify the deadline for submission, if applicable. Include a brief reminder of your relationship with the individual and why you believe they are qualified to provide a reference for you. Express gratitude for their time and consideration, and provide clear instructions on how they can submit the reference. Finally, close the email with a polite conclusion and your contact information for any follow-up questions.

What is the Importance of Sending a Reference Request Email Template?

Sending a reference request email template is crucial in the job application process as it allows you to gather valuable insights and feedback from individuals who can vouch for your skills and qualifications. By formally requesting a reference, you demonstrate professionalism and respect for the recipient’s time. Additionally, providing a template helps ensure that the information you receive is relevant and tailored to your specific needs. A well-crafted reference request email can also serve as a reminder to the recipient of your professional accomplishments and strengths, increasing the likelihood of a positive and insightful reference.

How to Follow Up After Sending a Reference Request Email Template?

After sending a reference request email template, it’s important to follow up politely and professionally to ensure that your request is acknowledged and submitted in a timely manner. Consider sending a brief and friendly reminder a few days before the deadline, thanking the recipient for their willingness to provide a reference. If you do not receive a response within a reasonable timeframe, consider reaching out via phone or alternative communication channels to confirm receipt of the request. Remember to express gratitude for their time and assistance throughout the process, regardless of the outcome.

Thanks for Checking Out Our Reference Request Email Template!

We hope this template helps you in reaching out to potential references in a professional and courteous manner. Don’t hesitate to come back for more helpful tips and templates in the future. Thanks for reading and good luck with your reference requests!