Non Disclosure Agreement Email Sample: Tips for Writing an Effective NDA Email

As businesses exchange sensitive information with their partners, clients, and employees, the need for confidentiality is paramount. A non-disclosure agreement (NDA) plays a crucial role in safeguarding the sensitive information of all parties involved. If you’re unfamiliar with non-disclosure agreements, I’ve got you covered. In this article, I’ll be sharing some non-disclosure agreement email samples that you can use or edit as needed. Protecting your business is essential, and a well-written NDA can be the difference between success and failure. So, without further ado, let’s dive in!

The Best Structure for Non-Disclosure Agreement Email Sample

Non-disclosure agreements (NDAs) are an essential tool for protecting intellectual property and confidential business information from being shared or used without authorization. When creating an NDA email sample, there are several key elements that should be included to ensure the agreement is effective and legally binding.


The introduction should explain the purpose of the NDA and provide a brief overview of the information that is being protected. This might include details about the business’s products, services, processes, marketing strategies, or any other proprietary information that should be kept confidential. It should also clarify the duration of the agreement and the parties involved, such as the business and its employees or contractors.

What is being protected

Next, it is important to clearly define what is being protected under the NDA. This might include specific trade secrets, patents, or other types of intellectual property. It is also important to detail what information is not included in the NDA. This helps ensure that everyone involved understands what can and cannot be shared without violating the agreement.

Scope of the agreement

The scope of the agreement should be clearly defined in the NDA email sample, including any limitations on disclosure and any exceptions to the agreement. For example, some NDAs may allow certain types of information to be shared in specific circumstances, such as with legal counsel or government agencies.

Term and termination

The term of the NDA should also be clearly defined, along with any provisions for early termination. This might include specific events that would trigger termination, such as a breach of the agreement by one of the parties involved. It should also specify what happens to the confidential information after the NDA expires or is terminated.

Enforcement and remedies

The NDA should outline the consequences of violating the agreement, including any legal remedies available to the parties involved. This might include monetary damages, injunctive relief, or attorney fees and costs. It is important to note that the specific remedies available will vary depending on the jurisdiction and the language of the NDA.


In conclusion, the best structure for an NDA email sample should follow these key elements: introduction, what is being protected, scope of the agreement, term and termination, and enforcement and remedies. By including these elements and ensuring that all parties involved fully understand them, businesses can effectively protect their confidential information from unauthorized disclosure.

Non-Disclosure Agreement Email Samples

Confidentiality Agreement for Joint Ventures

Greetings [Recipient],

We would like to propose a joint venture between your company and ours. However, to move forward with an open exchange of ideas and other information, we must ensure that confidential information is not leaked. Therefore, we request that you sign the non-disclosure agreement enclosed within this email.

The agreement will protect all confidential information exchanged between our companies throughout the duration of our joint venture. It also specifies that any confidential information should only be used to evaluate our collaboration and must not be shared with any other third party.

We appreciate your cooperation and anticipate a prosperous collaboration with your company.

Best regards,
[Your Name]

Non-Disclosure Agreements for New Employee

Dear [Employee],

We are happy to welcome you to our team as a new employee. As you prepare to fulfill your roles and responsibilities, we request that you sign the non-disclosure agreement attached to this email.

The agreement will protect our company secrets, which include client and vendor lists, assets, intellectual property, trade secrets, financial information, and strategy plan. We ask that you do not share any information outside of the company or with any third-party vendor or individual. Violation of this agreement may lead to legal action on our part.

We trust and look forward to working with you.

[Your Name]

Non-Disclosure Agreements for Consultant

Dear [Consultant],

Thank you for agreeing to work with our company as a consultant. Before we can discuss our project and share confidential information, we request that you sign and return the non-disclosure agreement attached to this email.

The agreement will protect all confidential information you may encounter during the course of our project. We require that you do not disclose this information to any other third-party vendor or individual before the project’s completion. Also, the agreement strictly prohibits the use of this confidential information to gain an unfair advantage in your future pursuits.

We believe that the agreement provides mutual protection for our respective interests and good faith negotiations. We look forward to working with you to achieve our project goals.

Best wishes,
[Your Name]

Non-Disclosure Agreement for Web Developers

Dear [Web Developer],

We are excited to work with you as our website developer to help us to create a user-friendly and innovative website for our customers. Before we can start exchanging ideas and other critical information, we request that you sign the non-disclosure agreement enclosed within this email.

The agreement will protect all our confidential information including our website’s functionalities, designs, and source codes, among others. It ensures that the materials used to build our website and functionalities are only to a greater extent shared between us and third-party vendors.

We trust the agreement stipulations honor our mutual responsibilities and confidence in the work we will do together.

[Your Name]

Non-Disclosure Agreement for Investors

Dear [Investors],

We appreciate your eagerness to invest in our company. We are thrilled to bring you on board as our newest investor. Before we reveal confidential company information to your team, we request that you sign the non-disclosure agreement enclosed within this email.

The agreement states that the company information discussed should solely be used in evaluating investment opportunities in our company. The agreement also notes that any recipient of this information must not disclose it to third-party investors or individuals without our express permission.

We consider this agreement as a way to protect our business strategies and interests, and we appreciate your cooperation. Thank you for your interest in investing in our company.

[Your Name]

Confidentiality Agreement for Medical Practitioners

Dear [Medical Practitioner],

We request and require that any individual(s) – such as researchers, investors, or any third party- who will have access to our confidential information sign the non-disclosure agreement). As a medical practitioner working with us, we request that you sign the enclosed non-disclosure agreement (NDA) before sharing any medical data, case studies or conduction of research related to our company.

The agreement protects any information, including patient data, patient statistical analysis, patient treatment plans, patient diagnostic aids, and procedures associated with the details of our practice. Please note that sharing or using this confidential medical information for any other purpose is prohibited by the agreement.

We appreciate your cooperation and look forward to working together with all the stakeholders involved in the health sector.

Best regards,
[Your Name]

Non-Disclosure Agreement with Freelancers

Dear [Freelancer],

Thank you for agreeing to work with us as a freelancer. Before we can share confidential company information and workflows, we request that you sign the non-disclosure agreement attached to this email.

The agreement protects our confidential company data, including client information, revenue, and marketing strategies. Any information you may receive from us is for your project use as a freelancer, and the agreement prohibits sharing or distributing to third-party vendors or any other individuals.

We appreciate your cooperation and trust that this agreement is acceptable concerning our mutual interests.

[Your Name]

Tips for a Non-Disclosure Agreement Email Sample

A non-disclosure agreement, or NDA, is a legally binding document that is used to protect confidential information from being disclosed or shared with third parties. NDAs are commonly used in business transactions, such as partnerships or collaborations, to safeguard proprietary information and trade secrets. In this article, we will provide you with related tips for a non-disclosure agreement email sample, which will help you write an effective and appropriate NDA.

1. Be clear and concise: Keep the language of the email simple and straightforward. State the purpose of the NDA and its terms without any ambiguity or confusion. Use clear and concise language that can be easily understood by everyone.

2. Define the scope: Clearly define the scope of the NDA by outlining the specific information that needs to be protected. This could include trade secrets, customer data, financial information, or any other confidential information that needs to remain private. Make sure that everyone who is working with this information understands its importance and how to handle it.

3. Restrict access: Limit access to the confidential information only to those who need to know it. This could include employees, consultants, or contractors who are working on a specific project. Make sure that they understand the restrictions placed on them by the NDA and the consequences of violating those restrictions.

4. Set a time limit: Include a time limit for the NDA, after which the information is no longer considered confidential. This could be a specific date or a time period. Setting a time limit helps prevent the information from being kept secret indefinitely, which could be detrimental to businesses that want to keep their intellectual property protected while maintaining a competitive edge.

5. Specify the consequences of breach: Clearly state the consequences of a breach of the NDA, including legal action that may be taken if there is unauthorized disclosure of confidential information. This should include both civil and criminal penalties, as well as the possibility of damages and/or injunctive relief. This will ensure that everyone involved takes the NDA seriously and understands the importance of protecting the confidential information.

By following these tips for a non-disclosure agreement email sample, you can create an effective and appropriate NDA that protects your confidential information and trade secrets. Remember to consult with an attorney or legal expert to ensure that the NDA is legally binding and enforceable.

Non Disclosure Agreement Email Sample FAQ

What is a non disclosure agreement email sample?

A non disclosure agreement email sample is a template that outlines the terms and conditions of a non disclosure agreement that is sent via email.

Why do I need a non disclosure agreement email sample?

You need a non disclosure agreement email sample to protect confidential information that you share with others, especially in business transactions.

What are the components of a non disclosure agreement email sample?

A non disclosure agreement email sample typically includes the names of the parties involved, the definition of confidential information, the duration of the agreement, and the consequences of breaching the agreement.

Can I modify a non disclosure agreement email sample?

Yes, you can modify a non disclosure agreement email sample to suit your specific needs. However, you should seek legal advice to ensure that the modifications are appropriate and adequate to protect your interests.

How do I send a non disclosure agreement email?

You can send a non disclosure agreement email by attaching the agreement document to the email and requesting the other party to sign and return a copy. You can also use an online signing platform to facilitate the process.

What happens if the other party breaches the non disclosure agreement?

If the other party breaches the non disclosure agreement, you may seek legal remedies such as suing for damages or seeking an injunction to prevent further disclosure of the confidential information.

What is the duration of a non disclosure agreement?

The duration of a non disclosure agreement may vary depending on the nature of the confidential information and the purpose of the agreement. Typically, it can range from a few months to several years.

How do I know if a non disclosure agreement email sample is legally binding?

A non disclosure agreement email sample is legally binding if it meets the requirements of a valid contract, such as the mutual agreement of the parties, consideration, and legality of the subject matter. It is advisable to seek legal advice to ensure that your non disclosure agreement is legally enforceable.

What should I do if I have more questions about non disclosure agreement email samples?

If you have more questions about non disclosure agreement email samples, you should consult a legal professional who specializes in contract law or intellectual property law.

Keep Your Secrets Safe: Non Disclosure Agreement Email Sample!

And that’s all there is to it! With our non-disclosure agreement email sample, you can make sure your confidential information stays confidential. Remember, it pays to be cautious when it comes to protecting your ideas and intellectual properties. We hope this article was helpful and informative for you. Thanks for stopping by and be sure to visit again later for more great articles!