Do you find yourself struggling with crafting the perfect follow-up email after an interview? It’s a common dilemma for job seekers. You want to show your enthusiasm for the position, but you don’t want to come across as too pushy or desperate. Well, fret no more, my friends. In this article, we’ve compiled a variety of follow-up email samples after an interview to help you craft the perfect message. Feel free to use them as a starting point and edit as needed to fit your personal style and situation. With the right words and tone, you can leave a lasting impression on the hiring manager and increase your chances of landing that dream job. So, without further ado, let’s dive into the examples and start composing that winning follow-up email.
The Best Structure for a Follow-Up Email after an Interview
Interviews can be nerve-wracking experiences, but sending a follow-up email after the interview can help you stand out and keep you in the mind of the interviewer. It shows that you’re professional, thoughtful, and genuinely interested in the position. In this article, I will explain the best structure for a follow-up email after an interview.
Subject Line
The subject line is the first thing the interviewer will see, so it’s important to make it stand out. It should be short, concise, and informative. It should also show that you’re thankful for the opportunity to interview and excited about the position. For example, “Thank You for the Interview – [Position Title]” or “Following Up on Our Interview – [Position Title].”
Opening Paragraph
The opening paragraph should be personalized and show your sincere appreciation for the opportunity to interview. You should address the interviewer by name and thank them for their time. If there was something specific that stood out to you during the interview, mention it here. This shows that you were engaged during the interview and took the time to reflect on the experience. For example:
Dear [Interviewer Name],
Thank you for taking the time to interview me for the position of [Position Title]. I appreciate the opportunity to learn more about the role and the company. I especially enjoyed discussing [specific topic you enjoyed discussing during the interview].
Middle Paragraph(s)
The middle paragraph(s) should be used to reiterate your qualifications and show your interest in the position. You should highlight any relevant experience, skills, or achievements that align with the job requirements. This is also an opportunity to address any questions or concerns you may have had during the interview. For example:
As we discussed during the interview, I have [specific qualification or experience]. I believe this will allow me to contribute to the success of the team and the company. I’m excited about the opportunity to work with [specific individual or team] and contribute to [specific project or company goal].
Closing Paragraph
The closing paragraph should be used to express your gratitude and reiterate your interest in the position. You should thank the interviewer again for their time, express your excitement about the opportunity, and let them know that you’re looking forward to hearing back from them. For example:
Thank you again for the opportunity to interview for the position of [Position Title]. I appreciate your time and consideration. I’m very interested in the position and would be honored to contribute my skills and experience to [company name]. Please do not hesitate to contact me if you require any additional information or have any further questions. I look forward to hearing back from you soon.
Closing
Close your email with a professional sign-off, such as “Best regards” or “Sincerely,” followed by your full name and contact information. This makes it easy for the interviewer to reach out to you if they need to. Avoid any unnecessary information such as personal anecdotes or jokes.
In conclusion, crafting a follow-up email after an interview can help you stand out and keep you in the mind of the interviewer. The structure of the email should include a personalized opening paragraph, middle paragraph(s) to reiterate your qualifications and interest, and a closing paragraph to express gratitude and interest in the position. Remember to keep the email professional and avoid any unnecessary information. By following this structure, you can increase your chances of landing the job.
Follow-Up Email After Interview
Thank You Email After Interview
Dear [Interviewer’s Name],
I wanted to thank you for taking the time to interview me for the [Position] role at [Company Name]. I appreciate the opportunity to learn more about the company and the position.
I’m excited at the prospect of joining [Company Name] and bringing my skills to the table. I believe my [specific skill or experience] would be a valuable asset to the team.
Thanks again for your time. I look forward to hearing from you soon.
Best regards,
[Your Name]
Follow-Up Email After No Response
Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to follow up regarding my interview for the [Position] position at [Company Name]. I’m still very interested in the opportunity to work with your team and bring my skills and experience to the table.
If there is any additional information I can provide that would help in the decision-making process, please let me know. I appreciate your time and consideration.
Best regards,
[Your Name]
Request for Feedback Email
Dear [Interviewer’s Name],
Thank you for taking the time to speak with me regarding the [Position] position at [Company Name]. I found our conversation to be very informative and enjoyable.
At this time, I was hoping to get feedback on my interview performance. I’m always trying to improve and grow as a professional, and any constructive criticism would be greatly appreciated.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Update on Availability Email
Dear [Interviewer’s Name],
I wanted to follow up on my interview for the [Position] role at [Company Name]. Since our meeting, I’ve had some changes in my availability and wanted to provide an update.
I’m still very interested in joining [Company Name], but wanted to discuss the possibility of a part-time or flexible work arrangement. I believe this would be a win-win situation for both of us and would allow me to bring my valuable skills and experience to the team.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Grateful for the Opportunity Email
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for the opportunity to interview for the [Position] role at [Company Name]. The interview process was very informative and I appreciated the chance to learn more about the company and the position.
Although I know you have many candidates to consider, I want to reiterate my strong interest in the position. I believe that my skills and experience would be a valuable asset to the team at [Company Name].
Thank you again for your time. I look forward to hearing from you soon.
Best regards,
[Your Name]
Additional Questions Email
Dear [Interviewer’s Name],
Thank you for interviewing me for the [Position] position at [Company Name]. I’m still very interested in the opportunity and had some additional questions regarding the role and the company.
Specifically, I was hoping to learn more about [specific aspect of the role or company]. If you have time to answer these questions, I would greatly appreciate it. I’m excited about the prospect of working with your team and believe that my skills and experience would be a valuable asset.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Thank You for Feedback Email
Dear [Interviewer’s Name],
Thank you for taking the time to provide feedback regarding my interview for the [Position] role at [Company Name]. I appreciate your honesty and constructive criticism.
I will take your suggestions into consideration and work to improve my interview skills moving forward. I still remain very interested in the opportunity to join [Company Name], and believe that my skills and experience would be a valuable asset to the team.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Advanced Follow-Up Email Tips After an Interview
After getting out of your interview, one of the most crucial steps to get the job of your dreams is to follow up with a well-crafted email. Follow-up emails show that you are enthusiastic about the role and are serious about pursuing the opportunity. These tips will help you create a follow-up email that stands out and helps you make a great impression.
Personalize Your Follow-Up Email
One of the most important things to do in your follow-up email is to personalize it based on the conversation you had during the interview. Take this opportunity to thank the interviewer for taking the time to meet with you, and reference some highlights from your conversation to show that you were actively engaged and paying attention.
Be Authentic and Showcase your Best Attributes
Your follow-up email is a chance to continue showcasing your best characteristics. This is all about finding a balance between being authentic and showing your interest in the job. But don’t go overboard. Remember that the email is a professional communication, so avoid coming across as too overly-friendly or aggressive.
Mention Any Additional Material You Can Provide
If you mentioned during the interview that you could provide any additional material on your skills or experience, this is the time to provide it. Follow up with any documents or links that you think might be relevant to the conversation you had.
End on a Positive Note with Your Follow-up Email
You want to leave a good impression on your interviewer. So, use your email’s closing lines wisely. Be sure to summarize one more time why you are the perfect fit for the position. And, thank them for their time and consideration. This shows that you are professional and courteous.
Don’t Forget to Follow Up Again
It is important not to pester your interviewer with follow-up emails, as that can hurt your chances of getting the job. However, following up is key to show that you are interested. Wait a few days after the interview to follow up if you haven’t heard anything. Then, send a polite reminder that you are still interested in the position and ask if there’s anything more you can provide.
Overall, your follow-up email can be a great way to leave a positive impression on the interviewer and get yourself one step closer to getting the job. By personalizing your email, being authentic, mentioning additional material, and making sure to follow up, you’ll create a strong follow-up email that showcases your best attributes, professionalism, and interest in the job.
FAQs about Follow Up Email Sample after Interview
What is a follow-up email?
A follow-up email is an email sent after an interview or meeting, typically thanking the interviewer for their time and reiterating interest in the job or opportunity.
How soon should I send a follow-up email after an interview?
You should aim to send a follow-up email within 24-48 hours after the interview to keep you top of mind with the interviewer and restate your interest in the position.
What should I include in a follow-up email?
A good follow-up email should include a polite greeting, a sincere thank you for their time and a brief summary of your interest and why you’re a good fit for the job.
Should I send a follow-up email even if I don’t think the interview went well?
Yes, it’s still important to send a follow-up email, regardless of the outcome of the interview. A well-written follow-up email can have a positive impact on the employer’s perception of you and may help you stand out in a competitive job market.
How can I make my follow-up email stand out?
You can make your follow-up email stand out by being authentic, personalizing your message, and highlighting specific aspects of the conversation that resonated with you, such as a shared passion for a particular industry or professional experience.
What should I avoid including in my follow-up email?
Avoid overusing buzzwords or sounding too salesy in your follow-up email. Keep it honest, brief and professional. Remember to proofread your message before sending as well.
Is it appropriate to follow up multiple times after an interview?
No, it’s not appropriate to follow up multiple times after an interview as it can be perceived as pushy or desperate. Stick to one follow-up email and wait for the employer to get back to you before reaching out again.
What if I don’t receive a response after sending my follow-up email?
If you don’t receive a response after sending your follow-up email, wait at least a week before reaching out again. Thank the interviewer again for their time and inquire if there are any updates regarding the position. Always remain polite and professional in your communication.
Should I send a follow-up email after a phone or video interview?
Yes, you should also send a follow-up email after a phone or video interview. The same general rules apply for any form of interview, whether it be in-person or virtual. Remember to thank the interviewer for their time and show your interest in the opportunity.
Thanks for stopping by!
That’s everything you need to know about writing a great follow-up email after an interview. Remember: be polite, be patient, and be professional. Keep your message short and sweet, and make sure to tailor it to each specific interviewer. And most importantly, don’t be afraid to follow up! It shows that you’re invested in the process and interested in the job. We hope this sample email helps you land your dream job. Thanks for reading, and come back soon for more career advice!