10 Best Practices for Creating an Effective Ending Email Template

As someone who frequently sends emails for work or personal reasons, I understand the struggle of ending an email. It can be difficult to find the right words to leave a lasting impression and convey the desired tone. That’s why I’m excited to share with you a resource that has made my email communication a lot easier: an ending email template.

Whether you’re trying to close a deal, follow up on a job application or simply express gratitude, using a well-crafted email closing can make all the difference. The ending email template that I’m referring to provides you with various examples for any situation. Not only that, but it allows you to edit the templates as needed to make them fit perfectly with your communication style and specific situation.

With this resource, you can achieve a professional and effective closing for any email you send. You’ll be able to save time, make a lasting impression, and leave a positive impression with the recipient. So why not take advantage of this tool and make your email communication easier and more effective? Start using the ending email template today!

The Best Structure for Ending Email Template

Email is one of the most effective forms of communication in today’s digital age. However, crafting the perfect email can be a daunting task, especially when it comes to signing off. The way you end your email can leave a lasting impression on the recipient, and it’s essential to get it right. In this article, we’ll explore the best structure for ending an email template.

When it comes to ending an email, there are several key elements you should include to ensure you leave a positive impression on the recipient. Firstly, it’s essential to use a polite and friendly tone. Even if you’re sending a formal email, it’s possible to strike a balance between being professional and friendly. By adding a personal touch to your sign-off, you’re more likely to build a strong connection with the recipient.

Next, include a call to action to encourage the reader to take further action. This could be anything from responding to your email to following up on a project or attending a meeting. By asking the recipient to take action, you’re more likely to get a response, and it shows that you’re proactive and engaged.

It’s also important to express gratitude in your sign-off. Whether you’re thanking the recipient for their time, consideration, or assistance, expressing gratitude shows that you appreciate their efforts. Even if your email is business-related, showing gratitude helps to build rapport and establish a positive relationship with the recipient.

Finally, end your email with a clear and concise sign-off. This could be anything from “Best regards” to “Sincerely,” or something more creative like “Until next time” or “Warm wishes.” Whatever sign-off you choose, ensure it aligns with your professional image and the tone of your email.

In conclusion, crafting the perfect sign-off for your email can be challenging. However, by following the suggested structure of using a polite and friendly tone, including a call to action, expressing gratitude, and ending with a clear and concise sign-off, you’re sure to leave a lasting positive impression on the recipient.


In conclusion, ending an email can be as challenging as crafting the perfect email. By using a polite and friendly tone, including a call to action, expressing gratitude, and ending with a clear and concise sign-off, you ensure that your email closes on a strong note. This structure guarantees that you leave a lasting positive impression on the recipient and help build a solid relationship with them. Remember, the way you close your email matters, and using this structure can help you close your email in a manner that serves both the message you are trying to convey and your personal branding.

7 Ending Email Templates for Different Reasons

Recommendation Letter for Job Promotion

Dear Mr. Smith,

I am writing this recommendation letter with great pleasure to endorse Ms. Jennifer Brown’s application for promotion as a senior manager in your esteemed organization. She has been working with me for the past five years as a team leader, and I have witnessed her outstanding performance and remarkable professional skills. Jennifer has consistently excelled in all her roles and responsibilities, proving her potential to take up more significant responsibilities and challenges.

Moreover, Jennifer’s exceptional leadership qualities, strong work ethics, and excellent communication skills make her the perfect candidate for the senior manager’s role. She has always been proactive and innovative in her approach towards work, and her ability to think outside the box has contributed immensely to the team’s success. Jennifer has also shown her proficiency in managing conflicts and has motivated her team members to achieve their goals.

I highly recommend Jennifer’s candidature for the senior manager position. I am confident that her performance will exceed your expectations, and she will bring valuable contributions to your organization.

Thank you for your time and consideration.

Best regards,

Andrew Johnson

Thank You Email After Interview

Dear Ms. Kelly,

Thank you very much for giving me the opportunity to interview for the marketing manager position at ABC Inc. I am grateful for your time and consideration, and I highly appreciate the professional manner in which you conducted the interview process. The experience was insightful, and I sincerely enjoyed discussing the various strategies and ideas related to the role’s responsibilities.

I am confident that my previous experience and skills align with the job requirements, and I look forward to contributing my best to your organization. I am particularly excited about the challenge of taking on new responsibilities, working with your team, and learning from them.

Once again, thank you for your consideration, and I look forward to hearing back from you about the results of the interview.

Best regards,

Simon Jones

Apology Letter to Client for Delayed Response

Dear Mr. Brown,

I am writing this email to apologize for the delayed response to your email dated 15th May 2021. I acknowledge the inconvenience this has caused you and the importance of timely communication in maintaining our business relationship.

The reason for the delay was due to a critical family emergency, which required me to travel out of town. I should have informed you and assigned someone to handle your request, but I failed to do so. I take full responsibility for the oversight and assure you that this will not happen again in the future.

Once again, I apologize for any inconvenience caused, and I value your business relationship with our company. Please do not hesitate to get in touch with me if you need any further assistance or clarification.

Best regards,

Samuel Green

Confirmation Email for Job Interview

Dear Ms. Smith,

Thank you for responding to my job application and inviting me for an interview. I am excited about the opportunity to meet you and discuss my qualifications and suitability for the position of marketing executive at Acme Inc.

I am pleased to confirm my availability for the interview scheduled for Thursday, 24th June 2021, at 10:00 AM. I understand the interview will be held at your office located at 123 Main Street, and I will arrive early to ensure that I am on time.

Please let me know if there is any change in the schedule, and I will make the necessary adjustments. Once again, thank you for considering my job application, and I look forward to meeting you soon.

Best regards,

Benjamin Davis

Resignation Email Due to Personal Reasons

Dear Mr. Harris,

I am writing this email to inform you about my decision to resign from my position as a senior software engineer at XYZ Technologies. Unfortunately, due to some unforeseen personal circumstances, I am unable to continue with the work commitments and feel it is in my best interest to step down.

It has been an honor to be a part of this incredible organization, and I am grateful for the opportunities and the knowledge that I have gained during my employment. I appreciate your understanding and support during this difficult time and take full responsibility for the decision.

To ensure a smooth transition, I will complete all my pending work and obligations and make the necessary handover arrangements with the team. I apologize for any inconvenience caused and assure you of my support during the transition period.

Thank you for your cooperation throughout my employment, and I wish you and the team the very best in all your future endeavors.

Best regards,

Joseph Thomas

Follow Up Email After Sales Meeting

Dear Mr. Johnson,

Thank you for taking the time to attend the sales meeting on 15th June 2021. I appreciate your interest in our products and services and the valuable feedback that you provided during the discussion. I believe that our collaboration could be mutually beneficial, and I am excited about exploring further opportunities to work with you.

Please find attached the presentation slides from the meeting and the brochure that comprehensively explains our range of products and services. I hope you find the information useful in making a decision regarding our partnership. Please feel free to get in touch with me if you need any additional information or clarification.

Once again, thank you for your time, and I look forward to hearing back from you soon.

Best regards,

Mary Adams

Confirmation Email for Business Meeting

Dear Mr. Lewis,

I am writing this email to confirm our scheduled business meeting on Wednesday, 23rd June 2021, at 2:00 PM. I am looking forward to discussing the project proposal and exploring ways to collaborate on this venture with your team. I understand the meeting will be held at your office located at 456 Main Street, and I will arrive early to ensure that I am on time.

Please let me know if there is any change in the schedule, and I will make the necessary arrangements. I believe that our collaboration could be mutually beneficial and look forward to productive discussions during the meeting.

Thank you for considering our proposal, and I look forward to meeting you soon.

Best regards,

David Brown

Mastering the Art of Ending an Email with Impact

Email communication has become an integral part of our daily routine. Be it a formal or informal setting, we tend to rely on emails to communicate with our clients, colleagues, friends, and family. But, do you know that the way you end an email can have a significant impact on how you are perceived by the recipient? Yes, that’s right! Ending an email on a positive and professional note can help you build a better relationship with the person you are communicating with. So, here are some tips to help you master the art of ending an email with impact:

1. Use a Clear and Concise CTA: The Call to Action (CTA) is an essential element in any email. It is the final step in the communication process, and it tells the recipient what you expect them to do next. When creating a CTA, be clear and concise about what you want them to do. Make it easy for them to take action by providing a link or a phone number.

2. End with a Gratitude: Showing gratitude in an email is a simple yet effective way to end on a positive note. It shows the recipient that you appreciate their time and effort. Thank them for reading the email, for their input, or for taking action on the matter.

3. Consider Tone and Context: The tone and context of your email should dictate how you end it. For example, if you are emailing a client or a potential client, end with a polite and professional tone. On the other hand, if you are emailing a close friend or colleague, you can end on a more casual note.

4. Use a Signature: A signature is an essential element in any email. It provides the recipient with your contact information, including your name, job title, and phone number. You can also include links to your social media profiles or website. A well-crafted signature can help you build your personal brand and create a lasting impression.

5. Get Creative: Ending an email doesn’t have to be boring. You can get creative and inject some personality into it. For example, you can end with a quote, a joke, or a personal anecdote. Just make sure it is appropriate and relevant to the context of the email.

In conclusion, ending an email with impact is an essential aspect of effective communication. By incorporating the tips mentioned above, you can create a positive and lasting impression on the recipient. So, the next time you write an email, remember to end it on a high note!

Ending Email Template FAQs

What is an ending email template?

An ending email template is a pre-written text that you can use as the conclusion of your email message.

Why should I use an ending email template?

Using an ending email template ensures that you leave a good final impression with the recipient, and it saves time when crafting your emails.

What should be included in an ending email template?

Typically, an ending email template should include a polite closing remark, your name, and if applicable, a call to action or next steps.

Can I personalize an ending email template?

Yes, you can customize the ending email template to fit your specific email message and recipient.

What are some common closing remarks for an ending email template?

Common closing remarks for an ending email template are “Best regards,” “Sincerely,” “Warm regards,” or “Thank you.”

Should I include a call to action in my ending email template?

If there is a next step you want the recipient to take, you can include a call to action in your ending email template, such as “Please let me know your availability,” or “Please confirm the meeting time.”

Can I use the same ending email template for all my emails?

While you can use the same ending email template for most of your emails, it may be appropriate to personalize it for important or sensitive emails.

Do I need to include my contact information in my ending email template?

If your contact information is not readily available in your email signature, it may be helpful to include it in your ending email template.

How can I make my ending email template stand out?

You can make your ending email template stand out by adding a memorable closing remark, such as a quote or an interesting fact related to your email topic.

That’s a wrap!

And there you have it, folks! Our guide to the perfect ending email template. We hope you found this article helpful and that it will save you from those awkward email-ending moments. If you have any other tips or suggestions, we would love to hear from you in the comments section below. Thanks for reading and be sure to visit us again for more interesting reads!