10 Effective Ways to End Your Email: Sample Phrases Included

Have you ever found yourself struggling to write a proper ending to your work emails? You’re not alone. Crafting the perfect sign-off can be a daunting task. But fear not, dear reader, for I have some excellent examples of ending email samples that you can use and edit as needed.

Whether you’re ending an email to a coworker, client, or friend, the right sign-off can leave a lasting impression. It’s essential to strike the right tone and leave the reader feeling positive about the communication. Do you want to come across as friendly, professional, or somewhere in between? The choice is yours.

With the examples and tips I’ll provide, you’ll be able to create a great ending that will help you wrap up any email with ease. Plus, with a little practice, you’ll become an expert in ending emails in a way that leaves a positive and lasting impression.

So without further ado, let’s jump into the examples and show you how easy it can be to wrap up your emails like a pro.

Crafting the Perfect Email Ending: A Guide

When it comes to email communication, the ending can be just as important as the content itself. After all, it’s the last thing the recipient will read before deciding what to do next. That’s why it’s essential to craft the perfect email ending. In this guide, we’ll delve into the best structure for ending an email, using the writing style of Tim Ferriss.

First and foremost, it’s essential to consider your audience. Who are you writing to, and what is your desired outcome? Depending on the situation, you may want to close with a call to action, a polite expression of gratitude, or a simple farewell. It’s essential to tailor your email ending to the specific situation and audience.

Secondly, it’s important to include a personal touch. It can be as simple as signing off with your name or including a personalized message, but adding a personal touch makes the email feel more human and can leave a lasting impression on the recipient. Think about the recipient’s interests and include a sentence related to that if possible. This will show that you have taken the time to get to know them, and that you care about establishing a deeper relationship.

Additionally, keep the tone of the email consistent throughout, and avoid using jargon or lengthy explanations. This will help prevent the reader from losing interest or missing the essential elements of your message. Use clear language to convey your meaning and end with a concise, simple sentence that summarizes the content of the email.

Finally, it’s essential to close with a clear call to action if necessary. If you’re asking the recipient to take action, make sure you are specific about what you want them to do, and give them an easy way to do it. This could be as simple as providing a link or contact information. Your call to action should be clear and actionable to prevent any confusion or misunderstandings.

In conclusion, crafting the perfect email ending requires careful consideration of your audience, a personalized touch, consistency of tone, and a clear call to action if necessary. Using these elements and following the writing style of Tim Ferriss, you can create a powerful email ending that is sure to leave a lasting impression.

Sample Email Endings for Different Reasons

Ending Email Sample for a Job Application

Dear [Name],

Thank you for considering me as a candidate for the [Position] role at [Company]. After careful consideration, I have decided to withdraw my application. Having explored other opportunities, I have accepted a role that aligns more with my career aspirations.

Please know that I enjoyed learning about your company and appreciated the opportunity to interview with your team. Thank you again for your time and consideration.


[Your Name]

Ending Email Sample for a Referral

Dear [Name],

I wanted to follow up on my referral of [Person] for the [Position] role at [Company]. After speaking with [Person], I am confident that they would make an excellent addition to your team. Having worked with [Person] in the past, I know firsthand their dedication to achieving results and their ability to work collaboratively with others.

I hope that you will consider [Person] for this position and that they will have the opportunity to contribute to your company’s success. Thank you for your time and consideration.

Best regards,

[Your Name]

Ending Email Sample for a Business Partnership

Dear [Name],

Thank you for your interest in exploring a potential partnership between our companies. After careful consideration, I regret to inform you that we will not be moving forward with this opportunity at this time. While I was impressed with your company’s innovative solutions, I believe that our current resources would not be the best fit for this project.

I want to assure you that I appreciate the time and effort you put into your proposal, and I wish you success in your future endeavors. Perhaps there will be another opportunity for us to partner in the future.

Best regards,

[Your Name]

Ending Email Sample for a Request for Information

Dear [Name],

Thank you for your interest in our products/services. We appreciate the opportunity to provide you with the information you requested. Please find the attached document that outlines all the relevant details regarding our products/services. We believe you will find the information helpful in making an informed decision.

If you have any further questions or would like to discuss anything further, please do not hesitate to reach out to us. We are always happy to help. Thank you again for your interest in our company.

Best regards,

[Your Name]

Ending Email Sample for a Proposal Request

Dear [Name],

Thank you for considering our proposal for [Project/Service]. We believe that our team can provide the expertise and resources necessary to help you achieve your goals. Based on our understanding of your needs, we have developed a comprehensive proposal that outlines our approach, timeline, and costs.

Please review the attached proposal, and let us know if you have any questions or concerns. We believe that the proposal represents a strong foundation for a successful partnership and hope that you agree. Thank you again for your consideration.


[Your Name]

Ending Email Sample for a Creative Project

Dear [Name],

Thank you for considering me for the [Project] opportunity. I enjoyed hearing your vision for the project and appreciated the chance to contribute my creative skills. However, after careful consideration, I do not believe that I would be the best fit for this project. While I would love to work with you in the future, I do not want to take on a role that I know I will not be able to perform to the best of my ability.

Please know that I appreciate the opportunity to learn more about your project, and I hope that you will consider me for future collaborations. Thank you again for considering me as a potential candidate.

Best wishes,

[Your Name]

Ending Email Sample for a Thank You Note

Dear [Name],

I wanted to take a moment to express my gratitude for your kindness/support/suggestions/etc. [personalize as appropriate]. Your [gesture/feedback/etc.] has been incredibly meaningful to me, and I appreciate that you took the time to [what they did specifically].

Your generosity has left a lasting impression, and I am grateful for the opportunity to have crossed paths with you. Thank you again for your [kindness/support/suggestions/etc.], and I hope that we will have the chance to reconnect in the future.

Warm regards,

[Your Name]

Maximize Your Email Closing with These Tips

Emails are an essential part of our professional and personal communication. While we often invest time and effort in crafting the perfect email opening and body, we may overlook the importance of a strong email ending. A weak email ending can undermine a well-crafted message, leaving a bad impression on the recipient. Here are some tips to help you end your emails on a high note:

1. Summarize your message: A good way to end an email is by summarizing the key points of your message. This can help ensure that the recipient understands the purpose of your email and is clear about any action steps they need to take.

2. Express gratitude: If you’re writing an email to thank someone for something they’ve done for you, be sure to express your gratitude in your closing. Something like “thank you for your help” or “I appreciate your time and effort” can go a long way in making the recipient feel valued.

3. Use an appropriate sign-off: Your email ending should reflect the tone and context of your message. If you’re writing a formal email, sign-offs like “sincerely” or “best regards” are appropriate. If your email is more casual, you can opt for something like “take care” or “cheers.”

4. Include your contact information: Don’t assume that the recipient has your contact information handy. Make it easy for them to get in touch with you by including your phone number or email address in your signature line.

5. Provide a call to action: If you’re emailing someone with a specific request, be sure to include a clear call to action in your closing. Something like “please let me know if you’re available for a call next week” or “I look forward to hearing back from you” can help move the conversation forward.

By following these tips, you can ensure that your email ending is just as strong as the rest of your message, leaving a positive impression on the recipient and increasing the chances of a successful outcome.

Ending Email Sample FAQs

What are some common email sign-offs?

Common email sign-offs include “Best regards,” “Sincerely,” “Thank you,” and “Warm regards.”

Should I always include an email sign-off?

It’s not necessary to include a sign-off in every email, but it can make your message feel more complete and professional.

What’s the best way to end an email to someone I don’t know well?

If you don’t know the person well, it’s safest to go with a more formal sign-off like “Best regards” or “Sincerely.”

Can I use emojis in my email sign-off?

Using emojis in email sign-offs is generally not recommended in professional settings, as it can be seen as unprofessional or inappropriate.

What’s a good sign-off for a business email?

A professional sign-off like “Best regards” or “Sincerely” is appropriate for business emails.

Should I include my full name in my sign-off?

It’s not necessary to include your full name if your email signature includes it, but including your first name can add a personal touch to your message.

Can I use a different sign-off for emails to personal contacts versus professional ones?

Yes, you can use a more casual sign-off for emails to personal contacts, like “Take care,” while using a professional sign-off for business emails.

Is it OK to use a sign-off in a follow-up email?

Yes, using a sign-off in a follow-up email is appropriate and can help to make the message feel more polite and complete.

Can I switch up my sign-off in a longer email thread?

Yes, changing up your sign-off can help to keep the conversation feeling fresh and personal.

Wrapping It Up

And that’s it! The next time you’re drafting an email, keep in mind these quick and easy ways to end it. You’ll be well on your way to becoming a pro communicator in no time. Thanks for reading and don’t forget to check back here for more tips and tricks on how to enhance your everyday life. Happy emailing!