Effective Email Sample When Applying for a Job: Tips and Examples

Looking for a job can be a daunting task, but the first step in the process is always the most important – sending an email to your potential employer. While it may seem simple, this initial contact can make or break your chances of landing the job you want. But don’t worry, we have got you covered. In this article, we will show you examples of successful email samples that can help you create a winning first impression. So, sit back, relax, and learn how to write an email sample that can grab the attention of your potential employer and showcase your skills and experience. With our examples, you can easily personalize and tailor them to your unique situation. Get ready to impress the hiring manager and increase your chances of landing your dream job!

The Best Structure for an Email Sample When Applying for a Job

When it comes to sending a job application through email, there are a few things you should keep in mind. First and foremost, your email needs to be structured in a way that catches the employer’s attention and convinces them to invite you for an interview. A well-structured email can make all the difference in securing your dream job.

Subject Line

When crafting an email to apply for a job, the subject line is your first opportunity to make an impact. It’s important to make your subject line both clear and engaging. It should include the job position and your name. This will make it easier for HR personnel to identify your email as an application and makes your email stand out from the hundreds they receive daily. Additionally, try to make your subject line as unique and memorable as possible, without sounding unprofessional.

Opening Paragraph

Your opening paragraph should be concise, friendly, and engaging. The employer should want to read more after glancing at the first few lines. Include basic information about yourself, such as your current job or education level. Don’t forget to mention the job you’re applying for and why you want the position. Try to personalize the email causes the employer to see that you are not sending the same email to hundreds of companies; personalize it to the hiring company.


The body of your email should include 3-4 paragraphs that delve deeper into your qualifications and experience. You should tailor this section to the specific job and company you’re applying to. You can mention key skills and experiences in your resume that are relevant to the requirements listed in the job posting, but avoid summarizing your entire resume. Additionally, highlight your greatest accomplishments and how they can be applied to the job.


Your final paragraph should include a clear call-to-action, telling the employer what you’d like them to do next. Whether it’s scheduling an interview or asking them to follow up for more information, be specific and direct. This shows your desire and intent in getting the job. You can also express your gratitude for the company’s time in reading your application, and include information on how the employer can contact you.


Close with a professional yet warm-tone finish to your email. This leaves a professional impression on the employer. Include an email signature with your name, phone number, and other contact information. Remember to save your email copy as a PDF before sending to retain proper formatting, and any accompanying attachments.

By following this structure, you can create a job application email that stands out among the others. Make sure to express your personality in a professional manner, in addition to covering the basics of cover letter contents. The key is to write in a way that’s clear, informative, and tailored to the job you’re applying for.

Email Sample for Applying for a Job – General


I am writing to express my interest in applying for the open position in your company. I am confident that my skills and experience will be an excellent match for the role.

In my previous job, I was responsible for (insert responsibilities and achievements). I believe I can bring these skills to your company and contribute to the growth of the team. In addition, I am (insert qualities that make you stand out).

Thank you for considering my application. I look forward to hearing from you soon. Please let me know if there is anything else I can provide.

Best regards,

(Your Name)

Email Sample for Applying for a Job – Referral

Dear (Referral’s Name),

I hope this email finds you well. I recently came across a job posting in your company that matches my skills and experience. I was wondering if you would be willing to refer me to the position.

I have (insert skills and experiences) and I am certain that I will be an asset to the team. If you could forward my resume and cover letter to the hiring manager, I would be extremely grateful.

Thank you for your time and consideration. I hope to hear from you soon.

Best regards,

(Your Name)

Email Sample for Applying for a Job – Job Fair

Dear (Hiring Manager’s Name),

I had the pleasure of meeting you at the job fair last week and was excited to learn about the open position within your company. I am writing to express my interest in applying for the role and to provide further information about my qualifications.

As we discussed, I have (insert skills and experiences) that will be invaluable to your organization. I am a hard worker, a quick learner, and committed to producing high-quality work in a timely manner.

Thank you again for taking the time to speak with me at the job fair. I look forward to the opportunity to further discuss my qualifications and answer any questions you may have.

Best regards,

(Your Name)

Email Sample for Applying for a Job – Internship

Dear (Hiring Manager’s Name),

I am excited to apply for the internship position within your organization. I have always been interested in (insert field) and believe that this opportunity will provide me with valuable experiences and skills to further my career.

During my studies, I have learned (insert relevant coursework and skills) and have completed internships with (insert relevant companies or organizations) where I gained hands-on experience in (insert relevant experiences and skills).

I understand that this is a highly competitive position, and I guarantee that I will work hard and learn as much as possible during the internship. Thank you for considering my application. I look forward to hearing from you soon.

Best regards,

(Your Name)

Email Sample for Applying for a Job – Remote Position

Dear (Hiring Manager’s Name),

I am very excited at the prospect of applying for the remote position you are advertising. The skills I have learned over the years of working remotely, understanding productivity, and the ability to effectively communicate with colleagues around the globe are all hard skills that I believe would be invaluable in a remote role.

My experience in (insert relevant experiences and skills) makes me confident in my ability to make a significant contribution to your organization as a remote employee. I am passionate about (insert relevant passions) and believe that working remotely will ultimately expand my horizons and allow me to further develop my career growth.

Thank you for considering my application. Let me know if there is anything else I can provide or if you have further questions. I look forward to hearing from you soon.

Best regards,

(Your Name)

Email Sample for Applying for a Job – Return From a Career Break

Dear (Hiring Manager’s Name),

I am very excited to apply for the open position you are advertising. Although I have been on a career sabbatical following my parenting break, I am now excited to go back to work and I believe your company can provide me with a challenging and supportive environment.

During my career break, I have (insert relevant activities and skills) and refreshed my skills through various online classes and workshops. I believe that my (insert relevant skills) will be an asset to your company.

Thank you for considering my application, and I would appreciate the opportunity to discuss my qualifications with you. Please don’t hesitate to reach out to me if you have any further questions.

Best regards,

(Your Name)

Email Sample for Applying for a Job – Graduate with No Experience

Dear (Hiring Manager’s Name),

I recently graduated with (insert degree and major) and I am writing to express my eagerness in applying for the open position in your company. Although I have no working experience, I am confident that my (insert relevant skills, coursework, and extracurricular activities) make me a strong candidate for the role.

I am detail-oriented, adaptable, and a quick learner. I am committed to producing high-quality work, and I am eager to learn from experienced professionals. I am excited about the prospect of working with your organization, and I believe that this role will provide a challenging and rewarding learning experience.

Thank you for considering my application. I look forward to hearing from you soon.

Best regards,

(Your Name)

Email Sample Tips for Job Applications

When it comes to applying for a job, one of the most crucial parts of the process is crafting a strong email sample for your application. Here are some tips for making sure your email stands out:

  • Subject Line: Your subject line should be clear and succinct so that the hiring manager knows exactly what your email is about. Consider using a subject line that includes the job title and your name.
  • Greet the Hiring Manager: Address the hiring manager by name if possible. This shows that you have taken the time to research and personalize your application.
  • Introduce Yourself: Include a brief introduction that highlights your relevant experience, qualifications, and skills. Be sure to tailor this section to the specific job you are applying for.
  • Show Your Enthusiasm: Express your excitement for the job and the company. Let the hiring manager know why you are interested and why you think you would be a good fit.
  • Include Supporting Documents: Attach your resume and any other supporting documents that are relevant to the job, such as a cover letter or portfolio.
  • End with a Call to Action: Close your email by inviting the hiring manager to take the next step, such as scheduling an interview or contacting you for more information.
  • Edit and Proofread: Before hitting send, make sure your email is error-free and easy to read. Check for typos, grammar mistakes, and formatting issues. You may want to have someone else review your email before sending it.

Remember that your email sample is the first impression you will make on a potential employer, so make it count. By following these tips, you can increase your chances of landing an interview and ultimately, your dream job.

FAQs about Email Sample for Job Application

What should be the subject of my email when I apply for a job?

The subject of your email should be clear and specific. It should include your name, the job position, and job reference number (if applicable). For example, “John Smith – Application for Marketing Manager – Ref. No. 1234”.

What should I include in the body of my email when applying for a job?

In the body of your email, you should include a brief introduction about yourself, your interest in the position, and how your skills and experiences match the requirements of the job. You can also attach your resume and other relevant documents.

Do I need a cover letter when emailing my job application?

It is recommended to include a brief cover letter in the body of your email. It should be a summary of your skills and experiences and how they match the job requirements. You can also mention any specific information that is not included in your resume.

Should I personalize my email when applying for a job?

Yes, it is recommended to personalize your email by addressing the hiring manager by name (if known) and mentioning some specific details about the company and the job.

What is the appropriate salutation to use in my email?

You can start your email with “Dear [Hiring Manager’s Name]” or “Dear [Department Name]” if the hiring manager’s name is not available. If you’re not sure about the hiring manager’s name, you can search for it on the company’s website or social media profiles.

How long should my email be when applying for a job?

Your email should be brief and to the point, ideally not more than one or two paragraphs. Remember that the hiring manager may receive hundreds of applications and may not have the time to read long emails.

When is the best time to send my job application email?

The best time to send your job application email is during working hours, preferably early in the morning or late afternoon. Avoid sending it during lunchtime or outside of working hours, as it may be overlooked or buried under other emails.

Can I follow up on my job application email?

Yes, you can follow up on your job application email after a week or two if you don’t receive any response. You can send a polite email asking if they have received your application and if they need any further information from you.

What should I do if I make a mistake in my job application email?

If you make a mistake in your job application email, you can send another email with the correction or clarification. It’s better to correct the mistake as soon as possible rather than waiting for the employer to notice it.

Wrap It Up!

And there you have it – a complete email sample that can help you land your next dream job. Remember, the goal is to stand out from the rest of the applicants and make a great first impression. Besides customizing your email, keep your resume updated, and keep practicing your interview skills. Thanks for reading, and take the time to visit us again for more job search tips and guidance. Good luck on the job hunt!