Are you tired of sending out job applications and hearing nothing back in return? Have you ever wondered what happens after you hit the submit button on an online application? Well, wonder no more! We’ve got you covered with a sample application received email that you can use as a template for your own job applications.
In today’s competitive job market, it’s essential to stand out from the crowd. And let’s face it, there’s no better way to do that than with a well-written job application. But what happens after you’ve put in all the hard work and hit that submit button? It can be frustrating to hear nothing back from potential employers, leaving you wondering if your application was even received.
That’s where the application received email comes in. This type of email is sent by an employer to acknowledge that they have received your job application and to let you know what the next steps are. It’s a simple gesture, but one that can put your mind at ease and help you stay organized during your job search.
But don’t worry if you’re not sure how to write an application received email. We’ve got examples right here that you can edit as needed to fit your specific situation. From thanking the applicant for their interest to outlining the next steps in the hiring process, these emails can give you a great starting point for crafting your own impeccable application received email.
So if you’re ready to take control of your job search and present yourself as the top candidate for any role, check out our application received email sample and get started today!
The Best Structure for Your Application Received Email
When it comes to hiring, one of the most important things you can do is keep your applicants in the loop. A simple “application received” email can set the tone for the rest of the hiring process. The structure and content of this email is key to making a positive first impression on your potential candidates.
First and foremost, your email should be brief and to-the-point. Don’t waste the applicant’s time with unnecessary information. Start off by thanking them for their interest in the position and the company. Express your excitement about their application and let them know that you have received it.
Next, it’s important to set expectations for the hiring process. This can include an estimated time frame for when you plan on conducting interviews or making decisions. Giving your candidates a timeline can help alleviate some of the anxiety they may be feeling while waiting for a response from you.
Though brevity is important, take a moment to personalize the email. Address the candidate by name and mention something you found impressive about their resume or cover letter. This simple gesture can go a long way in making the applicant feel valued.
Lastly, make sure you include any next steps or action items for the candidate to take. This could include filling out additional paperwork, sending over references, or scheduling a follow up call. Be clear and concise about what is expected of them.
Overall, crafting an effective “application received” email can make all the difference in the hiring process. By keeping your candidates informed and making them feel appreciated, you’ll set the stage for a positive and productive relationship.
7 Sample Application Received Email Samples
Application Received – Thank You
Dear Applicant,
Thank you for submitting your application for the position of Marketing Manager at XYZ Company. We appreciate the time and effort you put into the application process.
We have received your application and it is currently being reviewed by our hiring team. We will notify you once we have reviewed all applications and made our decision.
Thank you once again for your interest in the position. We wish you the best of luck in your future endeavors.
Best regards,
The Hiring Team at XYZ Company
Missing Information
Dear Applicant,
Thank you for submitting your application for the position of Accountant at XYZ Corporation. Unfortunately, we could not process your application due to missing information.
We require a copy of your certified degree or professional qualification. Kindly submit a copy as soon as possible, either by email or post.
If you have any further questions, please do not hesitate to contact us. We look forward to receiving your complete application soon.
Best regards,
The Hiring Team at XYZ Corporation
Rejected Application
Dear Applicant,
Thank you for applying for the position of Sales Representative at XYZ Inc. After careful consideration, we regret to inform you that we have decided not to proceed with your application.
We received numerous high-quality applications, but unfortunately, we could only select a few candidates who more closely matched our requirements.
Please feel free to apply for future positions at XYZ Inc. We wish you all the best in your job search.
Best regards,
The Hiring Team at XYZ Inc
Accepted Application – Interview Invitation
Dear Applicant,
Thank you for submitting your application for the position of Technical Writer at XYZ Software. We are pleased to inform you that you have been shortlisted as a potential candidate for an interview.
The interview will be conducted on Wednesday, 22nd September, at our office located at 123 Main Street. Please let us know if this date and time work for you.
Kindly confirm your attendance by reply email or phone call by Monday, 20th September.
We look forward to meeting you soon.
Best regards,
The Hiring Team at XYZ Software
Application Received – Technical Difficulties
Dear Applicant,
Thank you for submitting your application for the position of Web Designer at XYZ Solutions. We apologize for any inconvenience this email may cause you. Unfortunately, our system experienced technical difficulties and your application did not go through.
Please re-submit your application via our online portal. We regret any inconvenience this may cause. Please rest assured that your application will now be accessible to our HR team for processing.
Please do not hesitate to contact us if you have any further questions or concern.
Best regards,
The Hiring Team at XYZ Solutions
Incomplete Application
Dear Applicant,
Thank you for applying for the position of Project Manager at XYZ Enterprises. Unfortunately, we could not process your application due to incomplete information.
We require a comprehensive work history section that outlines the duties and responsibilities of your previous roles. We are also missing a cover letter. Kindly include these documents in your application, either by email or post.
If you have any further questions, please do not hesitate to contact us. We look forward to receiving your complete application soon.
Best regards,
The Hiring Team at XYZ Enterprises
Accepted Application – Contract Offer
Dear Applicant,
Thank you for submitting your application for the position of Human Resources Director at XYZ Corporation. We are pleased to inform you that you have been selected as a potential candidate for our team.
We are delighted to offer you a contract for this position. We strongly encourage you to review the details of the contract carefully. Please let us know if you have any questions or concerns.
If you accept our offer, please sign and return the contract to us by Monday, October 4th. We look forward to welcoming you to the team.
Best regards,
The Hiring Team at XYZ Corporation
Tips for Responding to an Application Received Email
Receiving confirmation of your job application submission can be exciting, but it’s important to respond in a way that maintains a professional image. Here are some tips to keep in mind when crafting your response:
- Thank them for the confirmation. Take the time to express your appreciation for the employer’s acknowledgement of your application. This simple gesture shows that you value their time and effort.
- Reiterate your interest in the position. Let the employer know that you are still interested in the job, highlight your qualifications in a succinct manner, and assure them of your availability for an interview if necessary.
- Respond in a timely manner. Don’t let a received application email sit in your inbox for too long. Responding within 24-48 hours shows that you are enthusiastic about the position, and respect the employer’s time.
- Stay professional in your tone and language. Avoid slang or overly casual language in your response. Remember, this is a professional interaction, and your email should reflect that.
- Attach any missing documents. If you forgot to attach a resume or cover letter, this is an opportune time to do so. Make sure to check for any other requirements mentioned in the job listing and include them as necessary.
- Keep it concise and to the point. Don’t ramble on in your response. Keep your email brief, yet informative and polite. Make sure there are no grammatical errors, and that your email is easy to read.
By following these tips, you can ensure that your response to an application received email will be professional and effective. Remember, you want to make a great impression on the employer from start to finish.
FAQs about Application Received Email Sample
What is an application received email?
An application received email is an acknowledgement email sent to candidates acknowledging the receipt of their job application.
When should I expect to receive an application received email?
You should receive an application received email shortly after submitting your job application.
What information should an application received email contain?
An application received email should contain information such as the candidate’s name, the position they applied for, the date the application was received, and any next steps in the hiring process.
Will I receive an application received email for every job application I submit?
It depends on the company’s application process. Some companies may send an application received email for every job application while others may only send it for certain positions or for candidates who meet certain criteria.
What if I don’t receive an application received email?
If you don’t receive an application received email, you can reach out to the company’s HR department or recruitment team to confirm whether your application was received.
Can I reply to an application received email?
It depends on the company’s communication policy. Some companies may allow candidates to reply to application received emails while others may not.
What should I do after receiving an application received email?
You should review the email carefully to confirm that all the information is correct. If there are any errors, you should contact the company’s HR department or recruitment team to correct them. You should also keep track of any next steps in the hiring process.
Do I need to take any action after receiving an application received email?
It depends on the company’s hiring process. Some companies may require candidates to complete additional steps such as assessments or interviews. In these cases, the application received email should contain information about what steps you need to take next.
Can I expect to receive additional updates after receiving an application received email?
It depends on the company’s communication policy. Some companies may send additional updates throughout the hiring process while others may only reach out if there are specific updates or next steps for candidates to take.
Thanks for Reading!
Well, that’s it folks! I hope you found this article on application received email samples helpful. Just remember, it’s important to respond to your applicants in a timely and professional manner to maintain a positive experience. Don’t forget to come back and check out our other articles on hiring and recruitment strategies. Thanks for stopping by and we’ll see you again soon!